Mission Support Administrator III

9/22/17
ManTech (www.mantech.com)
Other

/yr

  Full Time   Employee   Contractor


Herndon
Virginia
United States

Duties and Responsibilities:


Office Administration


? Maintains a schedule of appointments for a manager or office.


? Monitors e-mail and telephones manager(s) or office members.


? Drafts, proofreads, and edits all correspondence.


? Tracks and monitors status of incoming and outgoing cable traffic.


? Produces other documents such as instructions, spreadsheets, presentations, and reports.


? Passes and receives clearances and prepares access lists as necessary



Information Management


? Maintains tracking records and filing systems; archives files as necessary.


? Performs as a recorder and/or back-up administrator for time and attendance (T&A) accountings for the area of assignment.


? Performs data input, data collection and research; retrieves information or documents from databases and the Internet.


? Presents information through briefings to various audiences.


? Evaluates, proposes, and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.



Office Management


? Coordinates and/or participates in the scheduling, organizing, and execution of meetings, conferences, and off-sites.


? Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information.


? Makes travel arrangements for unit managers and others.


? Greets and/or escorts visitors and guests.


? Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.


? Prepares weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction.



Logistics


? Maintains Inventory; issues equipment, records, receipts, or supplies.


? Orders and assigns various key material in support of customer requirements.


? Assists with work pertaining to the procurement, inventory control, and destruction of registered cryptographic material utilized by the Agency.


? Assists with the responsibilities for pouching of classified material to the field.


Finance


? Maintains and reconciles accounting records.


? Processes travel, training, and POV vouchers.


? Assists with the approval process for credit card purchasing.


? Handles disbursing transactions including airline tickets, metro checks, and general travel information.



Knowledge, Skills and Abilities:


? Ability to obtain working knowledge of Agency and/or IC regulations, policies, practices, and procedures.


? Thorough knowledge in the use of MS Office, the Internet and other internal applications.


? Strong interpersonal skills to maintain effective working relationships with team and customers.


? Strong oral and written communication skills sufficient to compose and deliver responses to customers' routine to moderately complex questions in a clear and concise manner.


? Ability to manage own activities and office workflow under tight deadlines.


? Ability to establish administrative contacts and professional relationships for networking and liaison across the Agency/IC.


? Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions.


? Ability to ensure that management, co-workers, customers, and stakeholders are kept informed.


? Ability to be discreet and maintain confidentiality.

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