Purchasing Associate - Military veterans preferred

Equal Employment Opportunity/M/F/disability/protected veteran status

Location: Albany, NY Category: Administrative Posted On: Fri Jul 18 2025 Job Description:

Job Description for Purchasing Associate

JOB SUMMARY

The Purchasing Associate will be responsible for the compliant sourcing, procurement, and contracting of goods and services to support the Research Foundation's and NYCREATES' academic, research, industry, governmental, and economic development missions. This position plays a critical role in vendor sourcing, bid evaluation, and procurement strategy, ensuring all purchases are aligned with proper guidelines and policies.

The Purchasing Associate will work closely with internal departments, suppliers, and legal teams to ensure high-quality, cost-effective, and timely acquisitions. This is an onsite position, with the potential for hybrid/remote eligibility after the probationary period and upon continued supervisory approval.

Job responsibilities include, but are not limited to:

1.) Compliant Procurement of Goods and Services

• Source, evaluate, and recommend vendors to ensure competitive pricing, quality, and service standards.
• Conduct price analysis to assess the reasonableness of vendor quotes by evaluating market competition, historical purchases, and pricing benchmarks.
• Perform cost analysis when necessary, examining detailed cost elements such as labor, materials, and equipment to ensure pricing is justified and compliant with procurement regulations.
• Analysis of business terms
• Contracting terms and conditions negotiation
• Collaboration with Research Foundation and NYCREATES legal teams
• Advisement of and recommendations to operation managers, executives, researchers, and staff
• Accurate & timely facilitation of request for quotes, invitation for bids, request for proposals, centralized contracts, SSJs, blanket PO releases, and online orders
• Compliance with all applicable Research Foundation, State, Federal, NYCREATES, and procurement policies, procedures, and best practices
• Updating procurement status trackers accurately & timely, informing supervisor of procurements non-conforming to turn-around expectations, support of the Office of Asset Management
• Maintaining open communication with all internal parties as appropriate

2.) Finance Support

• Invoicing review and discrepancy resolution

3.) Outreach

• Maintain appropriate & consistent contact between departments as necessary.
• Individual will be responsible for educating stakeholders in procurement processes & compliant methods.

4.) Other reasonable duties as assigned

Minimum Requirements for Purchasing Associate

• Bachelor's degree with 1-2 years purchasing and/or finance experience. An additional 1-2 years of procurement and/or finance experience may be considered in lieu of a bachelor's degree.
• Applicant must be able to demonstrate the ability to manage multiple priorities in a fast-paced environment, have strong organizational and communication skills, experience with Microsoft Office Suite, and strong critical thinking skills.

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

PREFERRED REQUIREMENTS

• Experience with Oracle business software in a Sponsored Funds environment.
• 1 to 2 years' procurement experience conducting Request for Proposals.
• 1 to 2 years of practical experience in contract negotiations.
• Practical working experience with Research Foundation, NYS, and/or Federal procurement policy including MWBE engagements and reporting.

Don't meet every requirement? At NY CREATES we are dedicated to building a welcoming, diverse and inclusive workplace. If you are excited about working for NY CREATES but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY CREATES.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account.

Location: 257 Fuller Road, Albany, NY 12203

Salary Range: $63,000- $65,000/ annual

*Posted salary rates are determined upon experience and education

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.

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