Performs moderately complex administrative and/or clerical functions such as, word processing, report generation, schedules, appointments and establishing agendas for meetings and conferences to ensure that departmental activities are performed in a timely manner.
Handles moderately complex confidential material relevant to company operations. Screens phone calls and incoming mail to ensure that calls and confidential mail is directed to appropriate parties. Coordinates incoming and outgoing department correspondence.
Arranges and coordinates routine business travel and/or other work related commitments for management within a department. Answers incoming calls and responds to moderately complex inquiries associated with travel.
Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and presentations.
Researches information and compiles materials for presentations and meeting and distributes documents for staff, clients, and external third parties.
Maintains routine schedules of appointments and events for department managers and other office employees by using electronic schedulers, hourly and date calendars, and internal/external information.
Establishes and maintains moderately complex filing systems for the storage and retrieval of routine internal/external correspondence, records, reports, and documents.
Processes confidential correspondence from written, printed, or dictated sources, to include letters, memoranda, records, forms, and reports. Prepares reports, proposals and other deliverables requested by management.
Registers personnel for conferences and classes. Coordinates travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel to conferences and classes.
High school diploma or G.E.D.
Must possess a current (within the last 2 years) Single Scope Background Investigation (SSBI) or active Top Secret level security clearance
Three or more years of department assistant experience
Experience working with departmental/functional area goals, practices and procedures
Experience working with grammar rules
Good communication skills
Good office equipment skills such as faxing and photocopying
Good personal computer and business solutions software skills
Good organization skills to balance work and prioritize tasks
Ability to work in a team environment
Ability to keep sensitive and confidential material private
Must be able to lift a total of 50 pounds
Must be able to sit long periods of time at a computer.