EXECUTIVE ADMINISTRATIVE ASSISTANT

2018-08-11
Nestle USA (www.nestlejobs.com)
Other

/yr

  full-time   employee


Saint Louis
Missouri
United States

Don?t expect a clock-in/clock-out culture. The best of administrative professionals think ahead of our needs. You?re proactive?constantly lending a hand to what we need before we need it. You know all the ins and outs?many of the details most of us will never know. 

Our Founder, William H. Danforth, made the words ?I Dare You? an icon in our business?and they mean much more to us than simply a challenge to be bold. It?s his dare that drives us to be more than an average HR department.

As this Executive Administrative Assistant, you?ll provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for top executives in our HR department at out downtown St. Louis HQ.

PRIMARY RESPONSIBILITIES:   
  • Type reports, memos, letters and other documents using word relevant computer software
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Record, type and distribute meeting minutes
  • Greet visitors and determine whether they should be given access to specific individuals
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
  • Perform general office duties such as ordering supplies and maintaining records management database systems
  • File and retrieve corporate documents, records and reports
  • Open, sort and distribute incoming correspondence, including faxes and email
  • Make travel arrangements for executives

BASIC QUALIFICATIONS (Minimum):

Education 
  • High school diploma or GED equivalent required
  • Associate?s degree in secretarial or business administration preferred
Experience (Years/Type): 
  • 5 plus years? experience as an executive administrative assistant supporting a top-level executive of a  large organization required
  • Experience supporting enterprise level human resources executives preferred
  • Experience working in a Microsoft 365 environment required
  • Experience with SAP Concur Enterprise management preferred

SKILLS: 
  • Full comprehension of office management systems and procedures
  • High proficiency in Microsoft Outlook, PowerPoint, Word; good proficiency in Excel
  • Initiative to work independently with little supervision
  • Ability to balance multiple projects and shifting priorities and adhere to tight deadlines
  • Exemplary planning and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent interpersonal and customer service skills with the ability to work with executives and associates at all organizational levels 
  • High level verbal and written communications skills
  • Ability to exercise and maintain a high degree of confidentiality and discretion 



The Nestle companies are equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran