The Administrative Assistant I position is an entry level position that performs a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. This could be in a general capacity in a District, Regional, or Headquarters office, or for a specialized department such as Safety, Human Resources, Operations Support, Contracts, Accounting, Supply Chain, etc.
Develops and utilizes comprehensive knowledge of company processes, policies and systems to perform some or all of the following activities: invoicing, accounts payable, accounts receivable, purchasing, data/time entry, DOT logs, receiving goods, answering phones, coordinating mail/courier, greeting customers/employees, travel arrangements and expense reconciliation, pre-employment processing, maintaining local files & record mgmt., assist with audit requests, office supply orders, disbursing uniforms, updating equipment utilization logs, creating fuel reports, etc. Assists Managers, Supervisors and employees as required to facilitate the efficient operation of the assigned location / department.
Performs and assumes other duties and responsibilities as may be required by the immediate supervisor.
Required Knowledge, Skills and Abilities
Must have prior knowledge of general administrative practices pertaining to initial assignment, IE: employment; accounts payable, accounts receivable; payroll/timekeeping, purchasing, etc.
Ability to operate 10-key calculator by touch, telephone, and computer using Microsoft business applications including: Word, Excel, and Outlook.
Prior experience with Enterprise Resource Planning (ERP) systems such as SAP or Oracle is preferred.
Strong organizational and prioritizing skills to efficiently handle a variety of daily tasks while maintaining flexibility to meet shifting priorities.
Exceptional attention to detail and accuracy
Good communication skills - written and verbal
Good problem assessment and problem-solving skills
Teamwork and Customer Orientation.
Required Experience and Education
High School Diploma or GED
0-2 year?s general office / administrative experience.
Required Travel: None
Number of Openings: 4
FLSA Status: Non-Exempt
Type of Position: Hourly
Position Status: Full Time
Additional Available Locations: