Receptionist- Part time - 20 hours weekly - Secret Clearance Required - Military veterans preferred
2018-12-26 General Dynamics Information Technology (www.gdit.com)
Arlington Virginia United States
Provides Administrative and Facility Support
Performs a variety of general administrative and facility tasks, in support of the day-to-day operations. These include preparing reports and correspondence, coordinating conference/meeting arrangements, filing, sorting/distributing mail as well as, provide back-up support for any facility maintenance issues.
Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.
Collects and inputs time-sheet information into automated accounting system.
Processes invoices for consultants and subcontractors.
Serves as alternate POC for the office or group on issues related to accounting, human resources, IT, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors.
Participates in special projects as required.
Must be clearable for a DoD(SECRET or higher) Security Clearance. U.S. Citizenship required.
Position requires flexibility within a 20 hour work week.
Administrative support to Facility Manager and Site Manager
Administrative support to the site using Microsoft Word, Excel, Outlook and PowerPoint
Provide front desk reception coverage, visitor control and escorting
Cross check all foreign visitors against the approved list provided by our FSO team
Issue appropriate visitor badges to all site visitors
Maintain Visitor Logs and Rosters for Meetings, providing a record of all visitors
Provide setup and take-down for recurring meetings with AV and VTC setup and assistance as required
Order and stock office supplies, alternate POC
Distribute mail and USPS/UPS/FedEx packages
Prepare outgoing FedEx shipments
Process Invoices for payment
Assist onsite customers with emergent requirements, issues and requests
End of Day lockup: secure doors, alarm, lights
Maintain and supply: copy room, fax machine and kitchen
Manage Conference Schedule, usage requests and support requirements
Maintain the cleanliness and readiness of all Conference Rooms and Team Rooms
Preparation and distribution of monthly usage reports for all conference rooms
Receipt, tracking and distribution of all incoming packages and supply shipments
Backup for opening the office: open doors, turn off burglar alarm, lights, start up kitchen services
1-3 years of related administrative experience.
For more than 50 years, General Dynamics Information Technology has served as a trusted provider of information technology, systems engineering, training and professional services to customers across federal, state, and local governments, and in the commercial sector. Over 40,000 GDIT professionals deliver enterprise solutions, manage mission-critical IT programs and provide mission support services worldwide. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.