Executive Assistant - Military veterans preferred

2018-10-20
Raytheon (www.raytheon.com)
Other

/yr

  full-time   employee


Tucson
Arizona
United States

Job Description:

Executive Assistant supporting the Director of High Speed Weapons and the Finance Director in the Advanced Missile Systems (AMS) product line. Additionally, this positions provides back-up support to the Advanced Air Warfare Systems and Advanced Naval and Area Mission Defense directorates.

Responsibilities Include but are not limited to:

  • Serve as primary liaison between the Director of High Speed Weapons and the AMS Finance Director and other leaders within the business, corporate office, and other functions.
  • Manage workflow of multiple issues within a continuously adapting schedule for the assigned Directors and staff while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
  • Perform comprehensive range of direct senior leader office support
  • Maintain schedule of appointments while independently prioritizing the level importance and following protocol and procedures for contacting individuals
  • Screen information; communicate instructions and information effectively on behalf of the Directors and follow up to ensure a timely response
  • Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
  • Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service
  • Plan and coordinate events, meetings including program reviews, and customer and supplier visits; to include classified phones calls and meetings, conference room reservations, catering services, video conferences
  • Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
  • Coordinates complex domestic or international travel according to policy, accurately prepare and submit expense statements
  • Interface with Facilities and Security; submit security clearance requests as needed
  • Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
  • Interface with executive management and external customers and vendors; handle sensitive information with discretion and accuracy
  • Composes reports, correspondence, PowerPoint presentations, and memorandums. Reviews drafts and finished documents
  • Understand and comply with Raytheon policies and procedures and Security functions
  • Proactively identify ways to enable greater productivity and efficiency in role

Required Skills:
  • Must have at least six years relevant experience with at least 3 years of Raytheon administrative experience
  • Extensive knowledge and experience with MS Office applications, WEB TE, Visitor Registration System (VRS), CAFM, Remedy, RGEMS, Facilities Service Request, RAYTRAK, Staples, and BCARs
  • Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports
  • Ability to understand and comply with Raytheon policies and procedures and Security functions
  • Experience in planning and coordinating domestic and international travel as well as major events, such as program reviews and activities including numerous customer interactions
  • Ability to work a flexible schedule that may require overtime or extended hours on occasion
  • Existing Secret clearance, with update in the last 5 years
Desired Skills:
  • Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation)
  • Demonstrated excellent attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast-paced environment
  • Must be able to exercise discretion and handle sensitive and confidential information appropriately
  • Self-starter capable of working autonomously under minimal supervision, in a highly visible, fast-paced, high-pressure environment, and coordinate with multiple programs and administrative assistants
  • Previous experience supporting a large functional organization or a program office
  • Ability to represent Directors to both internal and external customers
  • Ability to respond quickly and adapt effectively to non-routine requests and situations with accuracy
  • Ability to anticipate needs, be proactive, and apply sound judgment when making decisions
  • Ability to work effectively in a team and matrixed environment
  • Understanding of security requirements for classified meetings and phone calls
  • Strong interpersonal and collaboration skills
  • Top Secret clearance preferred
Required Education (including Major):
  • High School diploma required; some college level courses preferred


This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization. 126214

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.