Senior Business Function Administrator - Military veterans preferred

2018-11-01
General Dynamics Mission Systems (https://gdmissionsystems.com/careers/)
Other

/yr

  full-time   employee


Dayton
Ohio
United States

Basic Qualifications
High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience.
CLEARANCE REQUIREMENTS:
The ability to obtain a Department of Defense Secret security clearance is required at time of hire. An active Secret clearnace is desired. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
Responsibilities for this Position
General Dynamics Mission Systems (GDMS), a market leader and technology innovator, is seeking talented professionals to deliver cutting edge cross domain solutions to our customers.
The Cyber and Electronic Warfare Systems (CEWS) Line of Business of General Dynamics Mission Systems is seeking a Senior Business Function Administrator to support all administrative support activities for the Cross Domain Solutions Products team. The Administrator is responsible for continued support of a cross domain product portfolio comprised of several products and a highly skilled team supporting DoD, IC and other customers providing comprehensive a GDMS cross domain solution. The ideal candidate will have knowledge and proven experience supporting a dynamic, growing multi-function team.
REPRESENTATIVE DUTIES AND TASKS:
This position is responsible for providing general administrative support to Managers and their staff of at least 20-30 employees. The Administrator will manage their calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities to relieve the Managers and their staff of administrative details and allow them to concentrate on other business activities. The Administrator is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.
Assists the Senior Managers and/or Managers and their staff’s calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
Manages frequently-changing schedules and appointments as well as coordination of projects and tasks
Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations
Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Senior Managers and/or Manager’s attention
Drafts, proofreads, and finalizes written correspondence ensuring accuracy
Works on assignments of moderate difficulty and complexity requiring judgment in resolving issues
Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts
Plans local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel
Prepares expense reports for travel reimbursements to ensure timely filing
Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
Greets internal and external customers
Obtains data from various sources, analyzes data and information, and prepares reports as needed
Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
Provide Microsoft CRM tool support to Product Team by capturing and tracking customer targets and creating and sending quotes to customers
Builds collaborative relationships, internally and externally
Communicates professionally and effectively with employees and customers
Works on multiple projects in a fast-paced environment
Collaborates with others to improve processes and procedures
KNOWLEDGE SKILLS AND ABILITIES:
Basic understanding of the general and technical aspects of the job and the company
Ability to work with minimal supervision, instruction or guidance
Works well as a team member
Clear organization and time management skills, attention to detail, and ability to multi-task high priorities
Ability to demonstrate professional written and oral communications
Clear interpersonal skills and a professional demeanor in interacting with a wide variety of people
Works effectively with a geographically dispersed and frequently virtual team
Effectively and efficiently works within time constraints and adjust to changing circumstances
Self-starter who can work independently, with or without established procedures
Develops procedures to ensure consistent work performance
Applies discretion when dealing with sensitive information/situations
Must be adept at Microsoft Office, to include Outlook, Word, Excel, and PowerPoint
Should have strong attention to detail and a penchant for accuracy
Must demonstrate good writing and editing skills, vocabulary and grammar
Should have experience in managing information and tasks easily
Requires current information technology skills and experience
Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers
Competency with Microsoft CRM and other business development tools
Company Overview
General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 13,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high performance team!
General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran