Executive Assistant Senior - Military veterans preferred

2018-12-05
Raytheon (www.raytheon.com)
Other

/yr

  full-time   employee


Dulles
Virginia
United States

Raytheon’s Intelligence, Information and Services business is seeking an Executive Administrative Assistant to support the activities of the Vice President of Contracts & Supply Chain located in Dulles, VA. The ideal candidate should be detail-orientated and well prepared, ensuring that the leader is able to perform at peak productivity. The person in this role will be professional in interactions with senior level leaders and their assistants, have excellent judgment and discretion, and possess good writing/editing skills.

  • Managing schedule/calendar and keeping the VP on time, as well as being prepared with the right information and necessary documents for use in meetings and discussion
  • Receiving and screening communications, including telephone calls and e-mail messages, and providing assistance using independent judgment to determine which require priority attention
  • Prioritize, channel, and facilitate communication from staff members, business partners and customers
  • Proactively provide necessary information flow to team members (emails, staff meetings, skip levels, All Hands, one-on-one meetings)
  • Scheduling and coordinating logistical details for teleconference/ video teleconference meetings, as well as all details relating to face to face team meetings
  • Ability to manage complex calendar and travel schedules, prepare all expense reports
  • Composing and editing correspondence, PowerPoint presentations, reports and other related documents
  • Track and order supplies, as required
  • Coordinate visitor requests
  • Arranging conference rooms, catering, and off-site venues
  • Attending staff meetings, as required, take meeting notes to distribute to appropriate parties
  • Completing other duties and special projects as assigned

Required Skills:

  • 8 years of experience
  • Must be reliable, organized, flexible and prioritize effectively
  • Able to work all levels of management
  • Exercise mature judgment and able to work independently under minimal supervision
  • Ability to proactively anticipate and identify needs and expectations of department and integrate into work process
  • Outstanding written and verbal communication skills
  • Professional presence and phone/reception skills
  • Experience with Outlook or similar e-mail software
  • Strong Microsoft Office skills, particularly PowerPoint, Word and Excel
  • Proficient with business travel scheduling and financial expense reporting processes/tools
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    Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.