Management Assistant Senior - Military veterans preferred
2018-12-06 Raytheon (www.raytheon.com)
Tucson Arizona United States
Are you ready to be remarkable with Raytheon? The Management Assistant Senior (MA) will be part of the Systems Test Directorate providing direct administrative support to the Air & Missile Defense Systems (A&MDS) / ESSM Department Manager (DM) as well as the Advanced Missile Systems Department Manager (DM) of the Integration and Verification Center. In addition to the primary duties providing support to the DMs, the MA will also provide general support to other employees per the Engineering geographical admin model.
Specific responsibilities of the Management Assistant Senior include:
Communicating instructions and information on behalf of the DMs
Managing the DM schedule, appointments and meetings
Prioritizing the DM email, and in some instances composing and sending responses to routine inquires for the DM
Assist during the preparation of travel arrangement for the DM and other employees in the supported departments.
Providing guidance to supported employees in the utilization of Raytheon tools and processes such as WebTE, timecard system, Rshare, ServiceNow, and Outlook.
Scheduling, organizing, and setting up meetings, in some instances including meals and customers
Provide coverage and backup for other Management Assistants in the Systems Test directorate
Provide technical assistance in the generation of monthly Operations review and All Hands presentations.
U.S. Citizenship status is required as this position needs an active U.S. Security Clearance as of day one of employment.
U.S. Citizenship is required
Five (5) years of administrative assistant experience
Extensive knowledge in the utilization of Microsoft Office (Outlook, PowerPoint, Word, Excel and Share Point)
Experience managing travel arrangements, expense statements, files and requesting/ordering standard office equipment
Existing DoD-issued Secret Clearance
Expertise in the utilization of Raytheon tools including Outlook, ServiceNow, WebTE, SPEED, RAYTrak, Rshare, and Travel Smart
Proven ability to work well in a team environment with the capacity to share, rely, and collaborate with other administrative assistants to get the job done
Five (5) years of Raytheon administrative experience
Understanding of the Systems Test organization, including its primary products and services, CMs, DMs, Section Heads, and key technical Subject Matter Experts
Knowledge integrating staffing predictions and inputs into the Systems Test staffing tool
High proficiency in the utilization of advanced features in Microsoft Office (Share Point, PowerPoint, Word and Excel) to include macros, scripting, pivot tables and complex graphing.
Strong knowledge of Raytheon policies, and internal procedures and methods
Work effectively in a fast paced environment with minimal supervision
Excellent people skills, providing an extended executive presence to the supported managers and organizations
Terrific organization and multi-tasking skills
Working knowledge of building management and evacuation team planning
Ability to work with time constraints and adapt to changing situations
Self-starter with initiative and independent judgment for assisting supported managers and team members
Ability to stay organized and to manage multiple high priorities; strong attention to detail
Possesses a strong and already established network with support functions and organizations such as Facilities, Media Creation, IT/CSC, Global Business Services, and others
High school degree or equivalent
This position requires the eligibility to obtain a security clearance. Non-US citizens may not be eligible to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. Security clearance factors include, but are not limited to, allegiance to the US, foreign influence, foreign preference, criminal conduct, security violations and drug involvement. Employment is contingent on other factors, including, but not limited to, background checks and drug screens.
Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.