Office Administrator - Military veterans preferred
2018-12-08 SAIC (www.saic.com)
Arlington Virginia 22202 United States
SAIC is seeking an Office Administrator to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for International Affairs (OGC/IA).
Work daily with the Deputy General Counsel, International Affairs, and OGC/IA office attorneys.
Provide administrative support to the OGC/IA office attorneys.
Assist with administration including the coordinating, assisting, and filing of legal actions for OGC/IA.
Provide administrative office support in addressing the workload (tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.
Hand-carry legal actions to other coordinating offices throughout day.
Open and close actions using the suspense tracking system (STS).
Perform general editing functions; answer phone calls; escort non-cleared personnel in the office; maintain files; and prepare correspondence o Make copies; scan documents; produce files; assist in scheduling and monthly reports; and maintain basic office functions.
Provide periodic database, indexing, and archival support, to include: analysis of chronological files, review of archival documents, review international agreements, and inputting data from international agreements into the database.
Daily work hours are 10:00 AM – 7:00 PM.
Required Education and Experience:
High school degree or equivalent and seven (7) years of experience
2+ years of experience with knowledge of administrative and clerical functions, processes, practices and procedures.
Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice
Experience with the OGC data file system or similar filing systems
The ability to review, understand, and analyze complex legal and non- legal DoD documents and international agreements
Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents
The ability to leverage established relationships with other DoD components and agencies
Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community
Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision
Strong admin skills and a strong ability to multi- task
Flexibility in order to accommodate time-sensitive and mission-critical work
Clearance Required to start: TS/SCI
Clearance to remain on the program: TS.SCI
Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office
Working knowledge of the Defense Travel System (DTS)
Familiarity with knowledge management tools including SharePoint, Access databases, etc