Mgr II Administration - Military veterans preferred
2019-01-14 Raytheon (www.raytheon.com)
Job Description: Raytheon is seeking an Office Administrator for our location in Kuwait City, Kuwait. The Office Administrator will perform a wide range of administrative support functions and tasks in support of the office operations, such as scheduling meetings, coordinating supplier engagements and events, supporting local program-related activities, and assisting with onboarding of Raytheon personnel transitioning to Kuwait.This Office Administrator will research, analyze information, prepare reports and manage internal office affairs.
Reception/manage site access for employees and visitors - Access control/ Restricted Party Screening/Badges/Office Security.
Ensure seamless arrival and stay for cross-business leaders, business executives, customers, visitors/guests arriving for meetings, customer visits, program reviews, etc.
Provides administration and support of travel itineraries for employees of the company on temporary or travel work assignments. Ensure hotels/airport pick up/drop offs are scheduled/arranged in a timely manner; book flight/car rentals as required.
Coordinate with Program Management Office, Product Line personnel, Finance, HR, CONUS admins, employees and others as required to ensure ongoing tasks are complete as new hires/expats arrive in-country; onboarding all upon arrival; provide support while settling-in (transportation; acquisition of host country driver licenses and insurance; provide team with briefing on host country customs, rules, and regulations; training and orientation of office policies, procedures and equipment.
Coordinate with property management company, as applicable, for any related tenant/occupancy issues that may arise
Support program-related presentations, program reviews, administrative support to Program Managers in preparation for Program Management Reviews, Ops Reviews, etc.
Coordinate/plan employee events, local recognition, and informal communication across expats, families, and local/OFN workforce
Coordinate and assist in planning of meetings with government ministries and agencies, as required.
Defines and manages procedures for retention, filing, protection, retrieval, transfer, and disposal of records, to ensure compliance to company policies and safe keeping of all documentation, mail delivery, local communications.
Handle all expenses/WebTE and outbound travel demands for in-country leaders
Processing of office related expenses, accounting and financial planning in coordination with the IDS Business Manager (Finance)
A minimum of 8 years of related experience supporting a senior leader or executive with minimal supervision required.
Proficient in Microsoft Office Suite. Basic analysis of data and working knowledge of collaboration tools, web interface, intranet, internet, spreadsheets, and presentations.
Customer-service experience (internal or external)
Results oriented and customer focused with excellent organizational skills.
Ability to work on multiple projects and tasks simultaneously, tolerate ambiguity; work well with others and resolve problems in a timely and professional manner.
Ability to communicate and direct work to others at the request of the Senior Leader.
Excellent written and oral communication skills; proficiency in Arabic is preferred
Knowledge of company policies and procedures.
Some experience interfacing with both domestic and international customers, suppliers and businesses.
Capable of working in a fast-paced, dynamic, and flexible work environment; Overtime may be required to meet the business demands.
Required Education (including Major):
BA Degree in a related discipline
This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization.