Executive Assistant to the Vice President, U.S. Business Development - Military veterans preferred
2018-12-22 Raytheon (www.raytheon.com)
Rosslyn Virginia United States
Job Description: This positon directly supports the VP of U.S. Business Development and the individual in this role will provide a full range of executive level administrative functions, in accordance with the requirements and responsibilities established by the VP within the broad framework described below.
The VP leads and manages an experienced staff located in multiple locations across the United States. The VP and the staff provide three principal functions within the USBD organization:
Staff support to the USBD senior leadership, and to Raytheon’s Senior Leadership Team (SLT), including frequent tasking and assignments supporting the Chief Executive Officer;
Support to all four Raytheon businesses in their activities, pursuits, and planning within the company, and among their customers; and
Developing a long range vision, mission, and strategies to enable the businesses and the company as a whole to maintain its existing franchises, while developing new opportunities and markets to enlarge Raytheon’s footprint as a Tier 1 industrial supplier to the U.S. Government, commercial customers, and internationally.
Responsibilities include, but are not limited to:
Actively manages the VP’s daily schedule, including scheduling all meetings, working with the VP to prioritize time allocation, and dynamically adjusting daily, weekly, and monthly schedules as conditions and priorities evolve;
Acts as the principal externally facing representative on behalf of the VP and the team in responding to all e-mail and/or telephone requests for meetings, speaking engagements, and other commitments;
Proactively controls and manages the VP travel schedule, including trip and meeting planning, responding to internal and/or external travel requests, making all travel and hotel accommodation arrangements, establishing and managing the VP’s schedule while traveling, and processing all travel expense reports on a timely basis. This also includes proactively monitoring the processing, payment, and close out of expense reports after filing
Acts as the VP and team’s representative for proposed changes to internal procedures and administrative policies within the USBD organization, and at the corporate level.
Ensures the VP has all necessary IT, communications, and other equipment, and all needed office supplier enabling operations in Rosslyn and while traveling within the United States and abroad
Coordinates the use of the facility for all visitors and manages the WCC calendar for scheduling and support of meetings, and conferences
Arrange catering service for meetings and set up, as required
Responsible for invoice processing, filing/scanning, records management and receiving/maintaining office mail
Manages all office supplies and products, equipment contracts, leases, procurement and equipment maintenance and servicing
High school, secondary school or equivalent with 8 years of experience
Active Top Secret security clearance
Demonstrated ability to work collaboratively and collegially in a high stress environment
Demonstrated and consistent ability to work independently with minimal supervisory direction
Strong organizational and time management skills, with demonstrated ability to multi-task and operate effectively in a high visibility and high stress work environment
Proficient in Microsoft Word, PowerPoint, Outlook and Excel
Expert-level verbal and written communication skills
Ability to have a flexible work schedule and accommodate for overtime as needed
A minimum of 8 years of experience providing administrative support at a senior executive level at the federal, state, or local government, or in the private sector
Active Top Secret security clearance with Single Scope Background Investigation (SSBI) security, and eligible for access to both Sensitive Compartmented Information (SCI), and special access and controlled access programs and activities within DoD and the Intelligence Community, respectively
Desired post-secondary formal education and/or work experience equivalent to a four year college degree
This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization. 130358
Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.