Executive Assistant - Military veterans preferred

Raytheon (www.raytheon.com)


  full-time   employee

United States

Job Description:
Performs a wide variety of administrative tasks in support of the Program Managers on the UAE Programs: sets up and maintains records; handles office administrative tasks in a timely manner and manages the leaders’ calendars and referrals; screens calls and emails to assist the leaders in effectively managing time, dates, commitments, and schedules; arranges appointments and conferences; reviews and tracks assigned budgets (Achievement Awards, office supplies, etc.) to ensure leaders are aware of transactions and budget constraints; responds to questions related to office operations and administrative processes in support of the program leadership; may assist in directing work, assigning, and outlining tasks at the leader’s request; utilizes office software applications and other office tools and equipment according to business need; composes reports, charts, and presentations to include inter-office correspondence and emails; edits and processes final documents for appropriate grammar and syntax.

Additional responsibilities include but are not limited to the following:
· Prioritizing schedule and calendar of assigned leader(s)
· Professional interactions and customer service mindset at all times;
· Interaction with both the internal and external customers;
· Cultural awareness of internal team members and external customers and suppliers;
· Coordinates executive-level communications to include customer briefings, meetings, conferences, and/or business functions;
· Receives, refers, and responds to electronic and hardcopy mail;
· Handles all expenses and reports related to reimbursements and travel;
· Arranges all domestic and international travel according to internal processes and policies;
· Orders and arranges for office-supplies, catering, and/or meeting rooms according to business need in a timely and effective manner;
· Assists with domestic and International customer visits and meetings;
· Directs and screens incoming calls, composes miscellaneous correspondence, forms, reports, presentations, letters, budget reports, etc.
· Facilitates connection to the program via electronic (collaboration tools, web casts, web page administration) and traditional communications
· Coordinates, consolidates, maintains spreadsheets and tracks information such as department budgets and employee records

Required Skills:

  • A minimum of 6 years of related experience supporting a senior leader or executive with minimal supervision required
  • Customer-service experience (internal or external)
Desired Skills:
· Results oriented and customer focused with excellent organizational skills
· Ability to work on multiple projects and tasks simultaneously, tolerate ambiguity; work well with others and resolve problems in a timely and professional manner
· Ability to communicate and direct work to others at the request of the Senior Leader
· Proficient in Microsoft Office to include Excel, Power point, and Word; Basic analysis of data and working knowledge of collaboration tools, web interface, intranet, internet, word-processing, spreadsheets, and presentations
· Excellent written and oral communication skills, including excellent phone skills and the ability to maintain confidences
· Ability to maintain neutrality and calm demeanor in emotional situations, ability to communicate and negotiate with tact and persuasion when interacting with employees and customers at all management and leadership levels
· Knowledge of company policies and procedures
· Some experience interfacing with both domestic and international customers, suppliers and businesses
· Capable of working in a fast-paced, dynamic, and flexible work environment; Overtime may be required to meet the business demands
Required Education (including Major):
  • High School Degree or equivalent

This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization. 130133

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.