Executive Assistant - Military Veterans Wanted

2019-02-13
Raytheon (www.raytheon.com)
Other

/yr

  full-time   employee


Tucson
Arizona
United States

Energetics Integration Make Center is seeking a Executive Assistant to provide a full range of direct administrative support. This position will report to the Energetics Strategic Make Center, Director and other leadership within the Make Center. This role will support Integration Test Facility factory leadership team and factory employees including the touch labor force.
The ideal candidate will have demonstrated competencies in communication, organization and technology. They will also have sound judgment and understand the importance of teamwork and customer service.

Key attributes:

  • The ability to represent the EIC in a professional and friendly manner
  • Stays organized and manages time and workspace
  • Quick learner with the ability to think and act with confidence; self-motivated and willing to take initiative to improve processes
  • Makes sound decisions without supervision; anticipates needs, thinks independently and determines appropriate action
  • Establishes and maintains working relationships within the center and Operations, as well as with other organizations
  • Is comfortable adapting to new equipment, software, tools, processes
  • Is familiar with Raytheon policies, processes and procedures


Key Responsibilities:
  • Manage calendars and e-mail for Center leadership
  • Manage phones, record and deliver messages
  • Arrange department travel schedules/reservations, and prepare business expense reports in a timely manner
  • Use a variety of software applications to prepare correspondence, charts or technical data
  • Perform special assignments and administrative duties which may involve specialized aspects of the manager's responsibilities
  • Manage Rstars budget and distribution.
  • Assist with powerpoint presentations
  • Coordinate employee office moves (i.e. telephone, computer, and personal boxes)
  • Monitor required training for employees to ensure they are up to date
  • Communicate instructions and information on behalf of the manager
  • Arrange meetings to include conference room reservations, off-site venues, and telecom set-up and catering arrangements, if needed
  • Track and order supplies as required
  • Coordinate visit requests using VRS
  • Create/maintain organizational charts
  • Schedules and coordinates interviews with TA and hiring managers
  • Coordinate Ambassador assignments for new hires attending New Employee Orientation (NEO)

Required Skills:
  • Proficient in the use of Microsoft PowerPoint, Excel, Word and E-mail applications
  • Ability to respond quickly and effectively to non-routine requests and situations
  • Ability to maintain composure while interacting with diverse personalities
  • Ability to maintain confidentiality of select personnel information
  • Ability to translate thoughts and ideas (provided verbally or in notes) into effective media such as e-mail, Word, Power Point presentation, or Excel Spreadsheet, as required
  • Solid verbal and written communication skills
  • Skilled in the use of proper phone/e-mail etiquette and clear message taking
  • Able to effectively use and manage e-Rooms and or RShare
  • Ability to interface effectively with facilities, housekeeping, security, human resources and information technology
  • Ability to arrange classified meetings and visit requests
  • Proficient with Web-based tools such as Remedy, SAP-TRAK, SPEED, DocuShare
  • Ability to perform detailed work with speed and accuracy
  • High degree of organization
  • Current Secret Clearance or ability to obtain

Required Education and Experience:
HS diploma or Equivalent and 4 years of related experience

133644

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.