SAIC is seeking an Office Manager to perform a wide range of functions and tasks, which required vision, leadership, and proficiency in developing, explaining and supporting policy implementation. The Office Manager will provide general or specialized administrative support to the offices and programs.
Identify, analyze, and resolve business and administrative issues and challenges that are central to the effective conduct of his/her activities.
Develop and maintain a comprehensive understanding of NGA’s office management policies, procedures, records management and guidelines.
Perform administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting and retrieving electronic data.
Serve as the primary suspense coordinator for all TF taskings to include those from external agencies, internal offices and staff packages.
Assemble and process Staff Summary Packages, as needed, for TF.
Assist with Office staff meetings and provide administrative and coordination support to the forum; take notes and electronically record actions from key personnel as needed.
Assist in the preparation of routine and special topic briefings and reports; prepare and distribute briefing reports and read-ahead material utilizing Microsoft Office Applications.
Routinely review floor plans, coordinate office moves and obtain appropriate NGA authorization for office construction, equipment or personnel moves; update seating charts and prepare cubicle name signs for incoming personnel.
Travel plans and itineraries for Senior Government personnel to include Defense Travel System (DTS) authorizations and vouchers; create and manage NGA Management Execution Tracker System (MET).
MET request for TF/TFM/TFI/TFC.
Compile, edit, and disseminate articles submitted from each TF branch to create the Weekly Activity Report (WAR).
Create and submit bi-weekly WAR reports for DNI and CIO-T.
Assist in the creation and implementation of TF succession planning to include reviewing strategic workforce planning (SWP), work roles and training. Execute and accomplish the succession planning initiative.
Demonstrated experience utilizing Microsoft Office Applications.
Bachelors Degree (or equivalent experience) 9 plus years of experience.
Must possess current TS/SCI clearance and pass CI polygraph.
Demonstrated experience in gathering supporting data to create adhoc reports featuring metrics, and/or analysis.
Demonstrated experience performing administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting and retrieving electronic data.
Minimum of 5 years’ experience working with at least 2 of
the following government systems, such as but not limited to Defense Travel
Systems, NGA Central Electronic Systems (NCERTS) and/or NGA Management
Execution Tracker System (MET).
Demonstrated experience interacting with
Senior-Level Directors and/or Agency Heads.