Cushman & Wakefield (http://www.cushmanwakefield.com/en/careers)
Job Description Summary
The Project Coordinator will report to the Executive Managing Director and will serve as support for the Equity, Debt & Structured Finance Hotel Team. This position is responsible for support of client service activities such as pitch and proposals, transaction support from inception until post-closing, and fee-earner operational support. The Project Coordinator will ensure the hotel team is able to meet the needs of its clients as well as help grow the platform.
Coordinate and maintain the team’s internal pipeline and market tracking initiatives to help achieve team’s production and operational goals.
Diligently update and maintain the team’s contact database (Salesforce), ensuring all relevant contact information is accurate and up to date.
Create and manage deal-specific campaigns (Salesforce & RCM): NDA processing, due diligence site access, contact response tracking, client update reports.
Develop deal toys/tombstones and coordinate closing dinners at the end of each deal.
Assist team members in preparing client-facing presentations/reports as needed.
Maintain the team’s research database using the internet, articles, and partnering with research department.
Manage team’s LinkedIn initiatives.
Assist with the coordination of client communications, conferences and events.
Ensure that all marketing materials present the C&W brand consistently and follow corporate brand standards.
Coordinate information flow of deals and maintain regular contact with the marketing team for PR and branding purposes (Press Releases, Ecards, etc.).
Participate in best practices conference calls.
Provide support to team in technology applications, i.e. Salesforce, OneDrive, Evernote, RCM, Exact Target, Outlook, Word, Excel, Power Point and other company supported programs.
Produce timely and accurate of word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.
Other duties as assigned
Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.
Proactive – does not wait for tasks to be asked, but always prompts to identify what else can be done.
Enable brokers to focus on revenue generating tasks by efficiently handling operations of team.
Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture
Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact.
Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
Self-Starter – able to start and complete projects independently.
Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect.
Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
Bachelor Degree or commensurate experience preferred
1-2 years of real estate or marketing experience preferred
General knowledge and practices of commercial real estate, in particular with capital markets and/or hospitality preferred
additional eligibility qualifications
Strong proficiency with MS Office Suite (MS Word, PowerPoint, Excel)
Adobe InDesign experience preferred
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.