Executive Assistant to the VP, Global CIO/CSCO - Military veterans preferred

2019-08-09
General Dynamics Information Technology (www.gdit.com)
Other

/yr

  full-time   employee


Falls Church
Virginia
United States

General Dynamics Information Technology’s Global CIO organization has an opening for the position of Executive Assistant.  To be successful in this role, you should be well-organized, proactive, have great time management skills and be able to act without guidance and communicate effectively.

 

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. You should be a highly self-motivated professional and capable of managing your workload and those you support by prioritizing tasks in a fast-paced corporate environment.

In this position, the selected incumbent will support the VP, Global CIO & Chief Supply Chain Officer and be responsible for the following:

  • Ability to organize a daily workload by priorities including managing, coordinating and updating calendar schedule in Microsoft Outlook; to include internal and external meetings with staff and vendors
  • Comfortable in fast paced quickly changing environment and be able to meet deadlines with multiple tasks and projects at hand; A proactive approach to problem-solving with strong decision-making skills
  • Maintain an organized filing system of paper and electronic documents
  • Plan, organize, implement and provide full support for meetings, teleconferences, conference calls, All-Hands and Town Hall meetings and special events (Women+tech conference, Bring Your Kids To Work Day and Girls Who Code); includes reserving rooms, preparing for event, coordinating with on-site facilities & information technology experts, food & drinks within budget
  • Organize local, domestic, and international travel, accommodation, itineraries and all correspondence related to arrangements while maintaining awareness of any security processes and/or needs; prepare and submit expense reports for travel reimbursement
  • Prepare agendas and compile materials for use in meetings and presentations
  • Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination
  • Greeting guests including vendors, analysts, customers and other professionals for office visits
  • Draft, proofread, and finalize high-level written correspondences
  • Update and maintain organizational charts, electronic records and confidential files
  • Format, and proofread data in Excel Spreadsheets, Word and PowerPoint documents
  • Communicate effectively with executive leader in order to keep them informed of upcoming commitments and responsibilities
  • Collaborate to improve processes and procedures within team
  • Maintain strict confidentiality with all matters and display a high level of professionalism at all times

 

 

Qualifications:

  • Over ten (10) years of executive support experience (VP level or above)
  • Proficient with MS office suite
  • Preferred experience with Concur and Sharepoint
  • Ability to organize a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills
  • Excellent interpersonal skills
 
 

For more than 50 years, General Dynamics Information Technology has served as a trusted provider of information technology, systems engineering, training and professional services to customers across federal, state, and local governments, and in the commercial sector. Over 40,000 GDIT professionals deliver enterprise solutions, manage mission-critical IT programs and provide mission support services worldwide. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Education:

Associate’s degree in a related business discipline or the equivalent combination of education, professional training and/or work experience