Canada - Alberta, Edmonton
As the Document Control Supervisor, you will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the Company. The role will be responsible for document quality as it pertains to formatting, clarity and spelling. You are highly motivated to find improvements in our document and data managements systems.
The Intermediate Document Control Supervisor is responsible for the implementation and management of the selected Electronic Document Management System (EDMS), while providing the supported projects and company with quality assurance measures.
Create and maintain Document Management Systems including library distributions and participant matrix.
Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor timely delivery of these deliverables
Facilitate flow of information and communication between clients , vendors, subcontractors and staff; expediting deliverables
Organize necessary filing and archiving of technical documents
Manage and coordinate documentation processes and storage into the DMS system by all internal and external parties.
Track the submissions and returns of critical documents throughout the entire project
Manage and maintain Company templates and information on server
Drive improvements and efficiencies in our data management systems & processes
Participating in other project document control initiatives or data management tasks under the direction of the Project Controls Manager.
Assist in creating/implementation and auditing of a reporting system to track all documentation deemed critical by the project from inception to close-out.
Ensure Document Management integrity. Lead all process development and direct technical staff.
Other project support as required.
At a very minimum, BA/BS + 6 YORE or if candidate doesn't have a degree, demonstrated equivalency of experience and/or education will be considered.
Excellent communication skills to effectively communicate with all staff at all levels, clients and external vendors.
Ability to anticipate needs and work independently with minimal supervision
Ability to problem solve independently
Strong organization skills with an attention to detail
Highly effective at meeting deadlines and working with tight schedules in a changing environment
Ability to multi-task many priorities, interpret and implement process, procedures, workflows and standards.
Ability and flexibility to quickly learn other software tools as requiredand the Ability to document work tasks (work instructions).
Experience with Technical Document Control software (e.g. ProjectWise, Aconex, Proliance) an asset.
Advanced computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
Either have experience in configuration management or a document control environment;
When you join AECOM, you become part of a company that is
pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions
inclusion, diversity and overall
employee well-being through programs supported by company leadership. Our
core values define who we are, how we act and what we aspire to, which comes down to not only
delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Geography OH
Business Group Design and Consulting Services Group (DCS)
Position Status Full-Time
Requisition/Vacancy No. 222663BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.