Document Control Supervisor - Military veterans preferred

2019-08-09
AECOM (www.aecom.com)
Other

/yr

  full-time   employee


Edmonton
Canada

Canada - Alberta, Edmonton

Job Summary

As the Document Control Supervisor, you will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the Company. The role will be responsible for document quality as it pertains to formatting, clarity and spelling. You are highly motivated to find improvements in our document and data managements systems.

The Intermediate Document Control Supervisor is responsible for the implementation and management of the selected Electronic Document Management System (EDMS), while providing the supported projects and company with quality assurance measures.

Responsibilities:

Create and maintain Document Management Systems including library distributions and participant matrix.

Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner

  • Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor timely delivery of these deliverables

  • Facilitate flow of information and communication between clients , vendors, subcontractors and staff; expediting deliverables

  • Organize necessary filing and archiving of technical documents

  • Manage and coordinate documentation processes and storage into the DMS system by all internal and external parties.

Track the submissions and returns of critical documents throughout the entire project

  • Compile required information for turnover of final document package

Manage and maintain Company templates and information on server

  • Drive improvements and efficiencies in our data management systems & processes

  • Participating in other project document control initiatives or data management tasks under the direction of the Project Controls Manager.

Assist in creating/implementation and auditing of a reporting system to track all documentation deemed critical by the project from inception to close-out.

Ensure Document Management integrity. Lead all process development and direct technical staff.

Other project support as required.

Minimum Requirements

At a very minimum, BA/BS + 6 YORE or if candidate doesn't have a degree, demonstrated equivalency of experience and/or education will be considered.

Preferred Qualifications

Excellent communication skills to effectively communicate with all staff at all levels, clients and external vendors.

  • Experience in working within a team with ability and willingness to share learning.

Ability to anticipate needs and work independently with minimal supervision

  • Ability to problem solve independently

  • Strong organization skills with an attention to detail

  • Highly effective at meeting deadlines and working with tight schedules in a changing environment

  • Ability to multi-task many priorities, interpret and implement process, procedures, workflows and standards.

Ability and flexibility to quickly learn other software tools as requiredand the Ability to document work tasks (work instructions).

Experience with Technical Document Control software (e.g. ProjectWise, Aconex, Proliance) an asset.

Advanced computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)

  • Proficient in Technical Document Control software and electronic file management such as; with Aconex, SharePoint, ProjectWise, Proliance, EDMS or other document management systems.

Either have experience in configuration management or a document control environment;

  • What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 222663BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.