Facilities Planner/Scheduler - Military veterans preferred

AECOM (www.aecom.com)


  full-time   employee

Fon Du Lac
United States

United States of America - Wisconsin, Fon Du Lac

Job Summary

AECOM is seeking a Reliability Planning Analyst (RPA) to support ourteam of multi-skilled technicians in Horicon, WI.

The RPA is responsible for the effective execution of all maintenance work controls processes. The primary role is to improve work force productivity and work quality by anticipating and eliminating potential delays through planning and coordination (scheduling) of labor, parts and material, tools and equipment, required permits, specialized documentation and equipment access.

This position is empowered to manage work priority, develop job plans, define parts and materials, define crafts and skills, and engage the proper resources to develop a safe, effective and efficient work control plan.

The RPA coordinates with our operations and maintenance management team in developing the scheduled maintenance activities and processes; pre-evaluates the need for replacement parts and places orders; and anticipates interruptions in plan and develops backup plans to minimize the impact on the facility’s overall functionality or production schedule.


  • Upholds safety, health, and environmental procedures; communicates directly; and supports the EHS policies to ensure compliance with OSHA, EPA and Company and Site Specific rules and regulations at all times.

  • Acts as the principal liaison between the maintenance department and operation planning.

  • Maximizes resources by identifying parts, materials, special tools, external services, rentals and documentation by establishing, maintaining and improving the maintenance planning and scheduling flow and process tasks.

  • Receives and reviews all planned work orders from the requesting departments. Reviews and screens each work order to verify proper completion with all required information.

  • Examines planned work orders and determines scope and best practices to accomplish work.

  • Identifies work requiring engineering and design and reviews with proper entities.

  • Escalates issues to the Reliability Manager for work that requires special tools, personnel or special approvals.

  • Develops full scope and extent of work required, including cost and time required, to conduct the relevant repair, preventive, predictive, and improvement maintenance activities of the plant equipment, buildings and grounds.

  • Prepares job plans for scheduling, detailing parts, materials, special tools and external services and documentation with planned costs. Job plans to include the sequencing of associated tasks.

  • Performs root cause analysis for continuous improvement.

  • Initiates and implements best practices with emphasis on planning/scheduling the preventive and predictive work.

  • Analyzes unplanned work orders and occurrences for incorporation into corrective and preventive actions.

  • Ensures that all maintenance personnel understand the work instructions using a procedures-based maintenance strategy and best practices for all maintenance tasks.

  • Ensures maintenance personnel update and close each work order when completed.

  • Prepares reports, collects and analyzes data, and makes recommendations for improving plant operations and solving maintenance related and operation related problems.

  • Initiates the requisition process for all MRO materials and oversees storeroom to establish, maintain, improve and optimize MRO inventory.

  • Maximizes equipment reliability and availability through effective use of planned maintenance to quickly return equipment to design capacity, and develops effective and applicable procedures to ensure defect free quality maintenance work.

  • Develops maintenance work schedule for affected area including PM, PDM and SWO.

  • Develops and adheres to prioritization of work tasks.

  • Performs post job reviews to ensure actual work performed and post repair operation is satisfactory.

  • Identifies and changes scope of PM or PDM (based on activity results) and SWO.

  • Maintains the CMMS while managing and tracking work orders, backlog, and spare parts and creates a machine history of plant equipment and reallocates resources as required.

  • Understands the as-designed operation of all plant assets and reviews the operation of equipment and systems to identify and implement PM and PDM tasks to avoid production interruption.

  • Coordinates with Site Maintenance Manager and Operations to schedule workforce and resources for workforce and cost optimization.

  • Develops a system of planned job packages for recurring tasks.

  • Identifies and secures and preplaces all parts and material required to complete the work by providing stores a Bill of material for the work orders and kits(palletizes) for maximum efficiency.

  • Coordinates with stores to manage spare part usage.

  • Creates a critical spares list and procures or identifies sources for procurement to reduce lead times.

  • Manages backlog.

  • Continuously improves, changes the job estimate, planning and scheduling process by utilizing feedback from maintenance team.

  • Maintains accurate metrics on the performance of planning and scheduling functions and provides information for continuous improvement.

  • Demonstrates a strong understanding of skilled crafts such as HVAC, Mechanics, Electrics, Pneumatics, Hydraulics, Plumbing, Pipe Fitting, etc.

Position Goals and Performance Metrics:

  • Schedule compliance: Jobs planned vs jobs and work completed as scheduled.

  • Planning compliance: Data integrity in estimation and reporting of labor, material, and costs.

  • Reduction of Service Work Orders: Planned Maintenance vs. Reactive.

  • Improvement in Mean Time Between Failure.

  • Timely reporting.


  • Reports to Site Maintenance Manager.

  • Works with Operations supervision and planning.

  • Works with Maintenance Leads and Supervisors.

  • Works with Stores and Purchasing personnel.

  • Works with outside vendors.

  • Works with other Planners/Schedulers.

  • Works with customer/client engineers.

  • Works with EH&S representatives.

  • Works with Reliability Team.

For more information, please contact Tracy Story at tracy.story@aecom.com or 309-282-2387!

Within AECOM, our group provides facilities and production maintenance services for our clients’ industrial, manufacturing, distribution, pharmaceutical, and commercial sites worldwide.

  • We run our own crews of Production Maintenance Techs, CNC Service Techs, Automation Techs, Industrial Electricians, Maintenance Mechanics, Industrial HVAC Techs, Logistics / Crib Management, Planner/ Schedulers, Supervisors and safety professionals inside our customers’ facilities to keep their infrastructure operating smoothly.

  • These are full-time, regular positions with AECOM that offer a full benefits package.

  • Check us out at https://www.youtube.com/watch?v=8gwbf-\_Jt-Q !

  • Come join our team!

Minimum Requirements

  1. Bachelor's degree in facility management, business administration, engineering, or related technical field , or demonstrated equivalent combination of education and experience –OR–

  2. 8 years of experience in industrial Facilities or Production Maintenance related work will be considered demonstrated equivalent in experience with no college education.

  3. In addition to education or equivalent, two years of planning experience in the field of facility or production maintenance.

  4. Proficiency in a CMMS.

Additional Information:

  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

  • This position may require a valid Driver’s License.

  • This position does not include sponsorship for United States work authorization.

  • This position will require the ability to obtain a security access badge at our client’s location.

  • This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

  • Some tasks will require repetitive wrist movement.

  • Some tasks will require the ability to walk extensively throughout facilities during a workday.

  • Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.

  • Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

  • Requires ability to attend meetings throughout the site and potentially travel to other AECOM, customer and/or vendor locations in the area, as well as some air travel to more distant locations.

  • Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.

  • Demonstrated fluency in computer use including the full Microsoft product line.

  • Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

  • Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Special Requirements:

  • Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.

  • Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained

Preferred Qualifications

1. * Education, experience, and skills that align with growth into a leadership, management, or supervisory position. * 2. * Preventive and/or Predictive maintenance planning experience. * 3. * Ability to coordinate parts and assign the appropriate skilled labor to ensure successful completion. * 4. * Ability to write processes and procedures related to facility and manufacturing process / production maintenance work. * 5. * Practical experience with continuous improvement techniques such as Lean Manufacturing, Total Productive Maintenance, Six Sigma, 5S, Toyota Production Systems. * 6. * Demonstrated understanding of an effective safety culture. * 7. * Strong mathematical and data analysis skills. * 8. * Excellent verbal and written communication skills. * 9. * Demonstrated skills in organization and time management. * 10. * Broad understanding of business issues, key performance metrics, organizational structure and customer value. * 11. * Proficiency in MS Word, Excel, PowerPoint, Project. * Other Attributes:

  • Must be willing to work overtime when required. May be required to work holidays and weekends.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Maintenance

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 223099BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.