Coordinator, EventsMeridian International

Meridian International

Description:

Title: Coordinator, Events

Employment Status:  Non-exempt

Salary: $49,350-$55,125 annually

Supervisor Title: Director, Event Sales & Services

Date Revised:  December 2025

Summary of Position:

Meridian is a non-profit diplomatic center based in northwest Washington, D.C. headquartered on a four-acre property and operates within two elegant, historic mansions surrounded by beautiful gardens. Meridian provides a unique venue for events, corporate conferences or dinners, weddings, special events, receptions, etc.

 

The Coordinator is responsible for supporting and executing all events while serving as the primary lead for the unit’s accounting and financial responsibilities. This role ensures accurate financial reporting, efficient administrative processes, and smooth coordination of events from start to finish. The ideal candidate is highly organized, detail-oriented, customer-focused, and comfortable managing financial systems and administrative tasks in a fast-paced environment.

This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely but significant on-site presence is required. The position may also require evenings and weekends. 

Position Responsibilities:

• Assist      with scheduling, planning, and coordinating all events, including setup,      service, delivery, and breakdown
• Maintain      updated event sheets (BEOs) and production schedules and coordinate weekly      distribution
• Communicate      with Event Operations, Facilities and Event Managers on all details, to      include proactively resolving any missing details 
• Assure      all events are accompanied by a diagram created by the assigned Event      Manager 
• Support      day-of event operations when needed
• Maintain      complete and accurate financial records for the team, including accounts      receivable, preparing invoices, tracking payments, submitting contacts for      signature as appropriate 
• Assist      in creating all final balance invoices, vendor invoices, reconciliations,      and expense tracking
• Prepare      weekly “Batch Reports” for Finance Department
• Maintain      organized record-keeping systems for events, financial documents, and      operational files to ensure compliance with internal financial controls,      audit requirements, and accounting procedures
• Assist      Event Managers with menu signage and place cards 
• Complete      contract templates and be responsible for client signature via Adobe Sign
• Coordinate      vendor orders, deliveries, and purchasing documentation for Events team
• Responsible      for completing all organizational administrative responsibilities in a      timely manner and meeting all organizational administrative deadlines
• Other duties as assigned 

Employer’s Statement

Meridian is committed to empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared values, and respect. Connecting people has been our foundation for over 65 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian. 

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

Meridian offers a comprehensive benefits package including a full medical plan with no deductible, dental (including orthodontics), a retirement plan with a substantial employer contribution from day one, fully paid life, long- and short-term disability, a variety of voluntary benefits, and generous paid leave and holidays. 

How to Apply 

Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.

Requirements:

 Education/Experience

• Associate      or bachelor’s degree in business, accounting, hospitality management, or      related field preferred
• 1–3      years of experience in catering, hospitality, foodservice, or      administrative support
• Any      equivalent combination of training, education, and experience that      demonstrates the ability to perform the essential functions of the      position

Knowledge, Skills, Abilities:

• Strong      understanding of accounting principles and financial reporting
• Proficiency      with, Excel, accounting software, and catering/event management systems.
• Exceptional      organizational skills and attention to detail
• Strong      communication and customer service skills
• Ability      to manage multiple tasks and deadlines in a fast-paced environment
• Must be      able to work flexible hours as needed , including weekend      and Friday evening weddings or other events as needed and appropriate
• Strong      inter-cultural communication skills; maturity, cultural sensitivity, and      tact suitable for working with individuals from around the world

Technical Requirements:

• Proficiency      in Microsoft Office, including Word, Excel and PowerPoint, Outlook and      Teams is necessary for this role
• Other      accounting software and catering/event management systems is helpful
• Experience      with Canva, Zoom and Salesforce is helpful

Equal employment opportunity, including veterans and individuals with disabilities.

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