Senior Administrative AideMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

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Maryland Judiciary Pay Scale June 2025

Essential Job Functions:  

The Senior Administrative Aide provides administrative, clerical, and technical service to the Assistant State Court Administrator and Deputy Director of the Human Resource (HR) Division by: serving as the primary liaison for inquiries received within the Human Resources Division; managing the calendars for Assistant State Court Administrator; coordinating conferences, meetings, programs, and special events; processing requisitions, receipts, purchase orders and vouchers; reconciling purchase card; procuring and maintain equipment and supplies, monitoring inventory and negotiating with vendors for cost-containment; conducting research on a variety of HR matters and compiling results; preparing spreadsheets, presentations, reports, and correspondence; managing projects for the Assistant State Court Administrator and Deputy Director and work with other HR leaders, as needed, to ensure completion; opening and distributing departmental mail; performing special projects as requested.

The employee in this position must exercise considerable discretion, judgment, initiative and confidentiality all at times due to the sensitive nature of work performed with Assistant State Court Administrator and Deputy Director. 

Essential Duties and Responsibilities:

Maintains a high level of confidentiality to provide administrative and technical service to the Assistant State Court Administrator and Deputy Director of the Human Resource (HR) Division by: serving as the primary liaison for inquiries received within HR Administration; manage the calendar and answer the phone for Assistant State Court Administrator; coordinate conferences, meetings, programs, and special events. Responding to inquiries received to Human Resources general inboxes. 

Conducting research on a variety of HR matters and compiling results; preparing spreadsheets, presentations, reports, and correspondence; managing projects for Assistant State Court Administrator and Deputy Director and work with other HR leaders, as needed, to ensure completion; performing special projects as requested.

Maintenance of the budget in conjunction with Assistant State Court Administrator and Deputy Director of Human Resources. Process requisitions, receipts, purchase orders and vouchers through the GEARS system. Reconciliation of purchase card, procuring and maintain equipment and supplies, monitoring inventory and negotiating with vendors for cost-containment. Oversight of departmental mail.

Coordinates with HR Administration and HR units? representatives to ensure successful communication standards, consistency, and branding throughout Human Resources for internal and external stakeholders. Coordinate administrative needs for HR Reps within each HR unit.

Utilizes knowledge and understanding of Human Resources operational and procedural issues as well as interdepartmental functions to provide professional, service-oriented responses to Judiciary inquiries, both for HR matters and external judicial agencies; serves as a central liaison for other departments and external customers in resolving daily matters and operation needs concerning the HR department.

Coordinates with external stakeholders within AOC for Annapolis Complex events to include but not limited to employee appreciation luncheons, etc.

Minimum Qualifications:

Education: High School (or GED equivalent).

Experience:  Three (3) years experience serving in an administrative capacity to a senior level manager. 

Preference: Experience with the Microsoft Office Suite, Adobe. One (1) year of experience working with confidential information.  Experience working in a court, legal system setting is preferred.

Preferred: Bachelor's Degree from an accredited College or University.

Knowledge, Skills, and Abilities:

Knowledge of:

Legal terminology and court procedures.

Comprehensive knowledge of standard office operations, procedures, and technology ? Advanced English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Judicial policies and procedures.

Judiciary Human Resources policies and procedures.

Skill in:

Performing a variety of duties often changing from one task to another of a different nature.

Organization and time management.

Highly proficient usage of standard office equipment, computer equipment, and computer applications.

Advanced usage of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, SharePoint, etc.

Problem solving, prioritizing, scheduling, and decision making.

Reading, comprehension, proofreading, and editing.

Accuracy and attention to detail.

Interpersonal communication and relations.

Ability to:

Meet work schedules and deadlines.

Follow oral and written instructions.

Compose routine and complex business correspondence.

Draft routine correspondence.

Provide assistance, guidance, and direction to others in a professional and efficient manner.

Maintain records and prepare reports.

Maintain confidentiality.

Communicate clearly, tactfully, and effectively with the public and colleagues, both verbally and in writing.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Desktop computer and monitor, laptop (to support conferences and telework as approved), printer.

Software and Computer Skills:

Microsoft products (Word, Excel, SharePoint, Teams), Adobe Suite, Zoom for Government, JPortal, Attorney Information System (AIS), and Odyssey.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.