Fiscal ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

Maryland Judiciary Pay Scale June 2025

Essential Job Functions:  

This position reconciles agency accounting systems to fiscal control systems to ensure accuracy, locate and research differences, make necessary adjustments, and maintain an audit trail. Additional responsibilities including deposit of daily receipts, allocation of funds, providing guidance to clerical staff regarding fiscal policies and procedures, revenue adjustments, procurement, and Accounts Payable/Receivable. Duties also include maintaining the working fund, communicating with other agencies regarding financial disbursements, preparing check disbursements, processing local revenue disbursement, referring funds to collection and Unclaimed Property as appropriate, and assisting in the overall operation of the Accounting Division. This position will perform other duties as assigned.

Essential Duties and Responsibilities:

Prepares daily revenue and special accounts deposits and completes GEARS processes.

Generates financial reporting, to include disbursements and adjustments, to AOC and maintains audit trail documentation by updating Excel spreadsheets.

Processes A/P invoices in GEARS.

Performs financial adjustments in GEARS, to include parallel entries when appropriate in MDEC.

Disburses special account funds through MDEC to ensure that the case record is complete.

Acts as custodian of the working fund, submits reimbursement requests in GEARS, reconciles account monthly, replenishes cash as needed with bank and supplies cashiers with petty cash daily.

Assists with counseling cashiers on fiscal policies and procedures and with other office administration and support tasks as needed.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

Two (2) years of fiscal or accounting work experience.

Note:

A Bachelor?s Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience. 

A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

Generally Accepted Accounting Principal (GAAP) or Governmental Accounting and Financial Reporting Standards (GASB).

Principals and practices of bookkeeping and accounting to review, verify, record, adjust, and balance financial transactions. 

Office equipment including, but not limited to, computers, telephones copiers, scanners, fax machines, etc.  

Skill in:

Managing priorities to meet critical deadlines while multitasking.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, additional, subtraction, multiplication, and division.

Accuracy to attention and detail.

Analyzing records, reports, and other business and financial documents and noting details and facts pertinent to the audit assignment.

Organization and time management.

The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.

Ability to:

Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts.

Learn and apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers. 

Perform a full range of basic accounting procedures.

Interpret, apply, and follow a variety of written or verbal instructions.

Establish and maintain effective work relationships with other employees, superiors, and/or the general public. 

Use standard office and business equipment including, but not limited to, personal computers, work processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, 10-key adding machine. 

Perform all essential functions of the position with a high degree of accuracy and independence.

Prioritize work responsibilities and duties to adhere to deadlines. 

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Personal computer for office communications and financial reporting. 

Copier to produce paper copies of documents and fax documents.

Scanner to produce electronic copies of documents. 

Calculator to perform math functions.

Software and Computer Skills:

Excel, Word, Outlook ? used daily for recording financial information and office communication.

GEARS, MDEC, NCRS, eLicense, CCU ? used when processing daily financial transactions.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.