Land Records ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

Maryland Judiciary Pay Scale June 2025

Essential Job Functions:  

Recognize the type of Land Record document to be indexed.

Accurately index all information in the computer.

Verify documents to find possible errors and make corrections as needed. 

Record and index judgment liens.

Essential Duties and Responsibilities:

Determine type of Land Record documents to be indexed. Index all names and required information into the computer using the proper codes.

Verify all information against the documents for possible errors and make the necessary corrections.

Process judgments and liens through the MDEC Enterprise Justice, File & Service software program.

Perform other duties as required, scan, number, mail backs, etc.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

One (1) year of general clerical experience.

Note:

A bachelor?s degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience

Knowledge, Skills, and Abilities:

Knowledge of:

Judicial policies, procedures, and forms.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc

Various types of Land Record Documents

Reading and applying job-related terminology, codes, policies, procedures, rules, regulations, and laws as required to exercise judgment in their interpretation and application.

Defining problems, collecting, and recording data, establishing facts, drawing valid conclusions, applying common sense understanding and making decisions based on knowledge and experience to solve problems in accordance with established policies and procedures.

Skill in:

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.

Communicating information effectively.

Analyzing records, reports, and other business and financial documents noting details and facts pertinent to this assignment.

Ability to:

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.

Calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Interpret, apply and follow a variety of written and verbal instructions.

Learn instrument codes and instrument-specific indexing procedures.

Examine legal property documents.

Focus and concentrate to enter proper information from Land Record Documents, verify documents and make corrections as needed.

Articulate directions, instructions and information in a group or a one-on-one setting to attorneys, Defendants, Judges, Court staff and other Court agencies using proper word tense and annotation.

Multi-task by organizing, setting priorities, focusing, and concentrating to simultaneously process work and responsibilities error-free within considerable time constraints in an environment with continuous interruptions; make corrections as needed.

Read and interpret comments, notations, and orders, record essential information, and initiate appropriate course of action.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Personal computer, monitor, keyboard, mouse, printer, desktop scanner

Multi-Line Telephone to answer incoming calls and place outgoing calls.

Copier / Fax / Scanner

Date/Time Stamper

Calculator and/or Adding Machine

Rolling Cart to distribute items (equipment, file folders, mail) to other locations.

Paper Cutter

Shredder

Stapler

Laminating Machine

Electronic Seal Embosser

Soy-based Ink Pads

Labels, Stickers, etc.

Microfilm Reader

Scissors

Software and Computer Skills:

Windows

Microsoft Office including Word, Excel, and PowerPoint

Microsoft Outlook for email communications

Microsoft SharePoint

MS Teams for instant messaging

Web Browser such as Google Chrome and/or Microsoft Edge

MDEC Enterprise Justice, File & Serve

Optix Workstation

ELROI Admin

MDLandRec

Indexing Data Entry Program

CONNECT

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.