Laboratory Documentation SpecialistLeidos
Description
The Laboratory Documentation Specialist provides administrative and documentation support within an EPA-regulated analytical laboratory. This role is responsible for compiling, organizing, and reviewing data validation packages to ensure compliance with EPA methods, applicable regulatory requirements, and the laboratory’s Quality Management System (QMS). The position supports chemists and technical staff by managing documentation workflows, verifying completeness of deliverables, and maintaining audit-ready records, allowing scientific personnel to focus on analytical testing and method execution.
Key Responsibilities:
- Compile and assemble analytical data packages in accordance with EPA methods and laboratory SOPs.
- Ensure data packages contain required elements (e.g., case narratives, QC summaries, raw data references, calibration documentation, control charts, corrective actions, and required certifications).
- Perform administrative-level compliance checks to confirm completeness, formatting accuracy, required signatures, and proper document organization prior to release.
- Coordinate with chemists and QA personnel to resolve missing documentation or discrepancies.
- Prepare final client-ready reports and ensure timely submission of deliverables.
- Maintain document control and version tracking in accordance with EPA, NELAC/TNI, and/or ISO 17025 standards.
- Organize and archive records consistent with regulatory retention requirements.
- Support internal audits, third-party assessments, and regulatory inspections by retrieving and organizing documentation.
- Track project deadlines and maintain status logs for data package completion.
- Assist with continuous improvement of documentation and compliance workflows.
Required Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- 2+ years of administrative, documentation, or data coordination experience (laboratory or technical) working in a regulated environment (EPA, NELAC/TNI, ISO 17025, or similar).
- Strong attention to detail and ability to follow written procedures precisely.
- Working knowledge of document control practices and quality systems.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to manage multiple deadlines in a structured, compliance-driven environment.
Preferred Qualifications:
- Experience supporting laboratory, scientific, engineering, or other technical teams.
- Familiarity with data validation documentation, quality systems, or regulated environments.
- Experience with document control systems or laboratory information management systems (LIMS).
Key Competencies:
- Detail-oriented and process-driven
- Strong organizational and time management skills
- Collaborative and team-focused
- Ability to work independently with minimal supervision
- Professional discretion and handling of sensitive information
*This position is covered under the Service Contract Act and is subject to minimum wage requirements as well as the minimum Health and Welfare benefit.
The targeted rate for this position is $35-37 per hour.
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Original Posting:
May 12, 2026For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
