Accounts Payable AnalystUniversity of Central Missouri
Job Summary
The University of Central Missouri is an equal employment opportunity employer
Salary $21.15 Hourly
Location UCMO - Warrensburg, MO
Job Number 999329
Division Accounts Payable
CategoryAccounting and Finance / Higher Education
Description
Performs accounts payable functions for the University and the UCM Foundation to include: provides fiscal, clerical and monitoring/auditing support related to the administration and training of the business procurement card and TEM software; processes payments as checks, direct deposit and virtual payments to all vendors; performs complex tasks within the systems and assists with other tasks within the Accounts Payable Department; works closely with the Accounts Payable Manager, Department Budget Managers and University Cardholders.
Examples of Duties
Responsible for the TEM (Travel and Expense Module) System and travel reimbursements: - 35%
Responsible for the University Card Program (Procurement/Travel) to include: - 25%
Serves as necessary backup to the AP Manager and department staff to include: - 20%
Performs UCM and UCM Foundation general check and EFT processing to include: - 15%
Supervises student workers to include: - 5%
Typical Qualifications
Education:
Experience:
Supplemental Information
Physical Factors:Lift 50 lbs.
Special Instructions:
Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.
Benefits
Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.
Highlights from UCM's total rewards package for full-time employees include:
Equal employment opportunity, including veterans and individuals with disabilities.
The University of Central Missouri is an equal employment opportunity employer
Salary $21.15 Hourly
Location UCMO - Warrensburg, MO
Job Number 999329
Division Accounts Payable
CategoryAccounting and Finance / Higher Education
Description
Performs accounts payable functions for the University and the UCM Foundation to include: provides fiscal, clerical and monitoring/auditing support related to the administration and training of the business procurement card and TEM software; processes payments as checks, direct deposit and virtual payments to all vendors; performs complex tasks within the systems and assists with other tasks within the Accounts Payable Department; works closely with the Accounts Payable Manager, Department Budget Managers and University Cardholders.
Examples of Duties
Responsible for the TEM (Travel and Expense Module) System and travel reimbursements: - 35%
- Implements, plans, develops, coordinates and manages the University's Travel and Expense System to ensure compliance with University policy and procedures.
- Creates and authorizes users in the TEM system.
- Verifies documentation is present and valid regarding travel authorizations, travel advance requests, travel expense reports, etc.
- Maintains accurate records and databases to support the TEM system.
- Updates the travel guidelines with approved changes.
- Serves as liaison with TEM system vendor and Office of Technology for system upgrades, resolution of administrative and end user issues and maximization of system for operational efficiencies.
- Processes travel reimbursements that do not meet the TEM system requirements.
- Audits travel purchases made using the university procurement card ensuring that all receipts/invoices are provided, all purchases are allowable within university travel policies and guides, and requesting additional documentation and continue to monitor until all situations are satisfactorily resolved for approval.
- Conduct campus trainings for T&E Module to increase compliance and reverse problematic trends.
- Create and disseminate reports to detect fraudulent behavior within travel, expense and invoice submission.
- Design instructional materials for training and policy education efforts.
Responsible for the University Card Program (Procurement/Travel) to include: - 25%
- Implements, plans, develops, coordinates and maintains the University Card Program and files to ensure compliance with University policy and procedures.
- Receive and authorize requests for new University Card holders, to include establishing new departmental accounts, setting appropriate credit limits and authorizing approved vendors.
- Serve as liaison between University departments, card holders and the bank to answer questions, make account adjustments and file disputes regarding the University Card Program.
- Accesses to Card Program Visa banking system to make changes to card accounts, answer questions regarding card problems and online financial reports.
- Maintain University financial system for Card Program.
- Sends notifications to card holders concerning any problems or updates on the University Card Program and notifications of card renewals/expirations.
- Conduct campus trainings for University Card Program to increase compliance and reverse problematic trends.
- Design instructional materials for training and policy education efforts.
Serves as necessary backup to the AP Manager and department staff to include: - 20%
- Preparing journal entry documents as necessary to reflect accounting system corrections or prepayments.
- Using knowledge of accounts payable policies and procedures and the requirements of the university, federal, state and auditor to create payments to vendors and faculty/staff.
- Answering questions and providing guidance to university personnel on how to prepare payment request documentation.
Performs UCM and UCM Foundation general check and EFT processing to include: - 15%
- Select documents for payment by date.
- Process payments within ERP financial accounting system including check register print and posting to G/L.
- Transmits positive pay file, Virtual Payable file and EFT file to banking institution.
- Send notifications of EFT information to payee.
- Resolves discrepancies with Office of Technology and / or banking institutions.
- Serves as administrator for data distribution services to send EFT transfers to vendor bank accounts and positive pay files to bank.
- Performs check print processing for Accounts Receivable checks once per week additionally.
- Prepares and prints manual checks in the event necessary.
Supervises student workers to include: - 5%
- Write and post student job descriptions/vacancy notices.
- Review applications and interview applicants.
- Hire and train students on document imaging system.
- Set schedules and monitor work attendance.
- Review accuracy of student worker imaging tasks.
Typical Qualifications
Education:
- Bachelor's degree in the following field(s) of study: Accounting, Finance or related field.
- Experience may be substituted for education. Excellent computer and business organization software proficiency.
Experience:
- Previous accounting experience preferred
Supplemental Information
Physical Factors:Lift 50 lbs.
Special Instructions:
Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.
Benefits
Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.
Highlights from UCM's total rewards package for full-time employees include:
- 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
- Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
- Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
- Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
- Available Health and Dependent Flexible Spending Accounts;
- University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
- Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
- The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
- The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
- An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
- UCM offers an Employee Discount Program through Working Advantage.
Equal employment opportunity, including veterans and individuals with disabilities.
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