Office AssistantSpiritus Systems Co

Spiritus Systems is a rapidly growing, veteran-owned small business manufacturing tactical nylon gear in Aberdeen, NC.

POSITION

Office Assistant

JOB SUMMARY

The Office Assistant will be responsible for greeting customers and visitors to our facility. The Office Assistant will present a professional, and positive attitude while having customers and visitors sign-in and contact employees regarding visitors, answering phones, and taking messages. The Office Assistant will assist customers with their order pick-up.

RESPONSIBILITIES

• Support, report to, and be directed by the Administrative Director in his/her duties.
• Presents a professional, business casual image to customers, visitors, and guests.
• Greets customers, visitors, and guests with a positive, helpful attitude while determining the purpose of each person’s visit and directs or escorts them to the appropriate location.
• Announces customers, and visitors as necessary.
• Help to maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor log.
• Assists customers with order pick-up.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers and other standard office equipment.
• Answers, screens, and routes phone calls to staff, takes messages, and schedules appointments if necessary.
• Prepare conference rooms for meetings.
• Assists with a variety of administrative, clerical, and recordkeeping tasks including, but not limited to, filing, sorting, copying, faxing, typing, and completion of simple forms.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Maintains filing system either manually or electronically.
• Assists in managing calendars, scheduling appointments, arranging company travel, and coordinating company events.
• Clean, organize, and maintain reception space.
• Collaborates and communicates with coworkers, customer service representative, service providers, and others involved in customer/visitor needs.
• Supports bookkeeping with data entry and month end close activities within company ERP and other systems.
• Perform all other duties reasonably related to the Company’s business when asked to do so by the Company’s executive team.

REQUIRED QUALIFICATIONS

• Full-time, on-site position.
• Organizational Skills: Capable of managing multiple tasks and projects simultaneously.
• Strong Written and Verbal Communication Skills: Ability to effectively communicate with applicants, employees, supervisors, and external parties.
• Attention to Detail: Demonstrates a high level of accuracy when entering and maintaining data across company systems and ensures all documentation and processes comply with regulations and company policies.
• Interpersonal Skills: Ability to manage relationships at all levels within the organization.
• Time Management: Effectively prioritizes tasks to meet deadlines and business needs.
• Technical Proficiency: Experience with Microsoft Office Suite.
• Adaptability and Willingness to Learn: Flexible in handling changes in processes, technology, and business needs. Ability to quickly grasp new processes, technologies, and company policies.
• May be required to travel for industry or company events.
• May be required to work overtime and/or extended hours depending on business needs.
• Physical requirements may include sitting, standing, walking, lifting up to 50 pounds, bending, and kneeling for up to and including 8 hours.
• Vision to view printed and electronic text and graphics.
• Ability to access information on computers, tablets, and electronics.
• Ability to handle and manipulate items with hands and/or fingers up to and including 8 hours.
• In accordance with the Violent Crime Control and Law Enforcement Act of 1994 (18 U.S.C. § 931), the applicant must not have a violent felony background.

PREFERRED QUALIFICATIONS

• Familiarity with ERP software and/or e-commerce platforms desirable to facilitate job duties.

WHAT WE OFFER

Health, Dental, Vision & Supplemental Insurance Available after 90 days

401K Available after 1 year

Growth & Professional Development

Unique Work Environment 

Competitive Pay

Paid Time Off and Holidays

Spiritus Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, and other protected classes.

As part of its commitment to the full inclusion of qualified individuals, Spiritus Systems provides access, equal opportunity, and reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the HR Department at (910) 637-0196.