Human Resources SpecialistNissin Foods

Nissin Foods

Position Summary:  

The Human Resources Specialist plays a key role in supporting and enhancing the daily operations of the HR department, with ownership of some core HR functions. This position is responsible for independently managing employee lifecycle documentation, maintaining personnel records, and leading onboarding and offboarding processes. The Specialist manages employee timekeeping and payroll issues, serves as a primary contact for employee support, and takes initiative in engagement and compliance efforts. The role also includes independently coordinating with staffing agencies, recommending training resources, and contributing insights in leadership meetings and special projects. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively in both English and Spanish.

Please note this position is an onsite position 5 days a week. 

Responsibilities and Essential Functions:

HR Administration & Compliance

Maintain accurate and up-to-date employee records in accordance with company policies and legal requirements.

Independently prepare and process personnel documentation including new hires, terminations, transfers, and promotions.

Generate, analyze, and present reports such as headcount, labor, OSHA, and organizational charts to support compliance and planning.

Timekeeping & Payroll Support

Administer and troubleshoot time and attendance tracking for hourly employees, including adjustments and approvals.

Serve as the primary trainer and resource for employees and supervisors on timekeeping systems.

Review and validate payroll-related documents and vendor invoices, escalating discrepancies as needed.

Employee Support & Engagement

Act as a first-line advisor for employee inquiries via walk-ins, phone, email, and HR mailbox, resolving routine issues independently.

Support employee relations by drafting documentation, conducting initial fact-finding, and escalating complex matters appropriately.

Lead coordination of employee engagement initiatives such as recognition programs, safety meetings, and company events.

Onboarding & Offboarding

Manage pre-employment processes including background checks, drug screening, and system access with minimal supervision.

Facilitate and continuously improve new hire orientation and onboarding tasks in the HRIS system.

Conduct exit interviews and ensure completion of offboarding procedures, identifying trends and reporting findings.

Recruitment & Temp Staffing

Provide direct recruitment support and oversee hiring for limited positions as directed by leadership.

Serve as the primary liaison with temp agencies for scheduling, onboarding, and performance feedback.

Monitor and manage temp-to-hire conversions and proactively communicate staffing needs to supervisors.

Training & Development

Track training completion and independently coordinate sessions for compliance and development.

Research and recommend training resources and tools to support manager, supervisor and employee development.

Other Duties

Represent HR in plant leadership meetings and provide updates and recommendations on HR-related matters.

Oversee uniform distribution and vendor coordination with minimal oversight.

Lead or co-lead special projects and continuous improvement initiatives within the HR function. 

Qualifications, Skills and Education:

Required Qualifications:

• Bilingual in English and Spanish required; must be able to read, write, and communicate effectively in both languages across all levels of the organization.
• Bachelor’s degree in Human Resources, Psychology, or a related field, or an equivalent combination of education and progressively responsible HR experience.
• Minimum of 2 years of relevant HR experience, including direct responsibility for employee lifecycle processes or onboarding, and experience working in HR systems.
• Demonstrated ability to work independently, manage multiple priorities, and exercise sound judgment in route HR matters.

Preferred Qualifications:

• Working knowledge of HR compliance, payroll processes, and employee relations practices.
• Experience with HRIS platforms and timekeeping systems (e.g., ADP, Kronos, Workday).
• Exposure to training coordination, temporary staffing management, or employee engagement initiatives.

Equal employment opportunity, including veterans and individuals with disabilities.

PI281209046