Executive Administrative Project ManagerUniversity of Pittsburgh

Executive Administrative Project Manager

Med-Medicine - Pennsylvania-Pittsburgh - (26000539)

An Executive Administrative Project Manager is needed for the Department of Medicine Chair’s Office.

Incumbent will coordinate high-level meetings/appointments and facilitate activities

and special project for the Executive Vice Chair of Clinical Affairs, Executive Administrator, Senior Director, and

Assistant Administrator as well as provide back up support for the Chair. This position requires the ability to recognize priorities and exercise

independent judgement.

Candidate will provide team-based, seamless contributions to all administrative aspects

of the Department. Incumbent must be proactive and independent in identifying issues in

advance and working on solutions. Incumbent must be professional and complete work

accurately and on time. Excellent customer service skills, in person, through email, and on

the phone are of the utmost importance. Excellent written and verbal communication skills

are required as well as a keen attention to detail.

Proficiency in Microsoft Outlook, Word, Excel, and Adobe PDF is required. Strong project

management skills required.

Job Summary

Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management.

Essential Functions

Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management

Physical Effort

Mostly sedentary; may require lifting up to 20 pounds.

Assignment Category: Full-time regular

Job Classification: Staff.Project Manager I

Job Family: Administrative Support

Job Sub Family: Program & Project Management

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter




Equal employment opportunity, including veterans and individuals with disabilities.

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