Business Administration SupervisorUniversity of Pittsburgh

Business Administration Supervisor

Med-Aging Institute - Pennsylvania-Pittsburgh - (26000568)

The Aging Institute within the Department of Medicine at the University of Pittsburgh is seeking a Business Administration Supervisor to support its mission of understanding how and why we age and translating these discoveries into new therapies for age-related diseases https://aging.pitt.edu/. The Aging Institute is comprised of 13 independent research laboratories and a central administrative team, where this position will be based. The Business Administration Supervisor will be responsible for account management, account reconciliation, and expense monitoring; managing monthly billing activities for the recharge center; approving purchase orders and executing vendor agreements; and developing and implementing business methods, procedures, and reporting to improve operational efficiency. This role will also train Institute personnel on purchasing, contracts, agreements, and expense reporting to ensure compliance with University policies and grant regulations, as well as establish and maintain administrative databases.

Job Summary

Supervises the day-to-day business operations of a small University academic unit. Enacts short- and long-range plans. Improves overall efficiencies, negotiates and approves agreements, and facilitates human resources actions.

Essential Functions

Being able to effectively communicate via written and verbal communication. Ability to stay organized with strong mathematical skills to support financial tasks consisting of accounting and purchasing. Provide daily support to all faculty and staff. Being able to work in a team setting as well as working independently.

Physical Effort

Must be able to move swiftly between office spaces; be able to lift and carry 15 pounds.

Assignment Category: Full-time regular

Job Classification: Staff.Business Administration Supervisor

Job Family: Business Operations & Administration

Job Sub Family: Operational Leadership

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday 8:30am - 5pm (Schedule may vary due to ongoing research/projects)

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable




Equal employment opportunity, including veterans and individuals with disabilities.

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