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Business ManagerVillanova University

  • not-remote
  • full-time
  • Salary
  • Villanova, PA
Job Summary

Villanova University


Business Manager



Posting Details

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Posting Details (Default Section)

Posting Number:20260072S
Position Title:Business Manager
Position Type:Staff
Location:Villanova, PA
Recruitment Type:Internal/External Applicants
Work Schedule:full-time/12-months
Avg Hours Week
Department:146-Theatre
Position Summary:
Why work at Villanova?

  • Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
  • Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
  • Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.


The Business Manager assists in developing and implementing the Villanova Theatre and Studio Department’s (VTD) performance and departmental operating budgets, in accordance with Villanova’s accounting policies and procedures. These budgets include production, academic, restricted, endowed, and undergraduate student theatre groups (Villanova Student Theatre (VST) and Villanova Student Musical Theatre (VSMT)). This position is responsible for all budget creation and expense tracking of each Theatre performance, including student co-curricular groups. They will manage and coordinate the day-to-day accounting, purchasing, processing, and billing activities, such as credit card handling/reconciliation and payroll processing, deposits, and reimbursements. Additional functions include monthly financial review, analysis, and coordination with the VTD Chairperson. This position also works closely with the finance leadership team in the College of Liberal Arts and Science (CLAS), providing quarterly financial updates as well as a detailed reconciliation of each theater performance. Responsible for providing strategic and analytical support to the VTD leadership team.
The Business Manager will hold strict confidentiality and maintain compliance with all local, state, and federal laws and regulations. They manage the VTD accounting system to include time and attendance, POS, PMS, credit cards and accounting software. They establish and audit internal financial controls and ensure all accounting policies and procedures follow generally accepted accounting practices (GAAP) and the University’s Accounting policies and procedures.


Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Positions supervised:
  • Work-study students.
Duties and Responsibilities:
Budget Management:
  • Responsible for creating, directing, maintaining, and reconciling Theatre budgets (operating and VTD), including ensuring adherence to timelines related to the budget process. Enhance budget analysis capabilities utilizing current financial systems (e.g., Banner, Novasis, Concur and Kronos) to prepare accurate and timely monthly financial analysis, journal entries, account reconciliation and variance/analytical analysis.


Production Budgets:
  • Collaborate with show directors to manage each production budget separately, with specific allocations provided to costumes, props, etc. Maintain a separate record of costs that are shared for each show.
  • Provide department chair with budget details per show as requested.

Operating Budgets:
  • Coordinate with the VTD Chairperson to prepare budgets, forecasts, operating results, and sales data metrics to support the VTD’s long-range financial planning model.
  • Oversees Capstone and Thesis budget approval and professional development funding for staff, faculty.

Hiring and Accounting:
  • Responsible for the creation and submission of contracts into the SIRION system. Responsible for honorariums and supplemental pay, as well as timesheet and work hours accounting/tracking for contractors, overhire, temporary employees, and workstudy. Oversight of VST and VSMT budgets and budgetary processes.

Theatre Department Budget and Financial Communication
  • Providing strategic and analytical support to the VTD leadership team. Liaison for all Theatre Staff with budgetary processes, providing primary oversight to invoice, expense, purchase orders, reimbursements or disbursements, and other financial approvals or Concur/NovaBuy issues. Execute administrative tasks related to VTD production and operating budgets and finances. Participate in production meetings for VTD, VST, and VSMT. Communicate with Theatre Endowment/Donors regarding annual disbursement.

External Communication:
  • - Obtain, analyze, and utilize information from external sources as needed for the development of the budget. Sources may include Mullen Center Administration (Auxiliary Services), Facilities, Financial Affairs, other University departments, and external sources such as vendors, other colleges and universities. Serve as the VTD’s budgetary liaison to Mullen Center’s Box Office and Administration: Responsible for all VTD budgetary and accounting communications, billing, and revenue reconciliations for all VTD, VST and VSMT revenue with the Mullen Center Box Office administration. Consultation on external funding requests.

Other:
  • Perform other duties and assist with projects as assigned.
Minimum Qualifications:
Formal Education:
  • Bachelors degree in Theatre Management or Administration, Accounting, Finance or related field and/or 5+ years of related professional theatre/arts budget management experience.


Work Experience:
  • Relevant financial management experience, either in non-profit or higher education environment or in another business management position.

Work Skills:
  • Must be an excellent communicator within an academic environment with an ability to instruct, supervise, and clearly explain complex financial information to diverse audiences (e.g., creative personnel, Faculty, undergrad/graduate students, production staff, other University departments, with varying levels of financial understanding).
  • Must have the ability to perform complex analysis using advanced spreadsheets and other data analysis tools.
  • Must be able to successfully lead an arts organization through complex processes (i.e., budget development, development of financial projections) with multiple deadlines.
  • Must be able to maintain and adhere to university standards in regard to maintaining confidential information related to the all department-specific functions.

Specific Job Knowledge
  • Highly proficient in M/S Office Suite, particularly Excel, Word, Outlook, financial accounting systems, PMS, and POS. Knowledgeable in all areas of Accounting from A/P, A/R, General Ledger, Credit, Collections, Audit, Inventory Control, Payroll, Budgeting, Costing, P&L preparation and analysis, etc.

Equipment Knowledge:
  • Basic office equipment (computer, copier, phone).
Preferred Qualifications:
Formal Education:
  • MBA or Master’s in Theatre Administration, Theatre Management, or Finance.


Work Experience:
  • 3-5 years of relevant financial management experience, strongly preferred in non-profit or higher education environment.

Work Skills:
  • Preferred candidates will have a record of excellent customer service skills and proven ability to develop and sustain productive relationships.

Specific Job Knowledge:
  • Experience with Theatre Management/ Arts Administration/ Nonprofit/ Creative Arts background, particularly skills with production budgets, preferred. Experience working with Villanova University’s current financial systems (e.g. Banner, Novasis, Concur, Salesforce, SIRION, and Kronos) is preferred.
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date:03/20/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within salaried grade 14 and the range for this position is $57,200-71,500. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Grade:14
Job Classification:exempt

References Needed

References Needed

Minimum Number of References Needed3
Maximum Number of References Needed3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first hear of this employment opportunity?
    • Indeed.com
    • Higheredjobs.com
    • LinkedIn
    • Glassdoor
    • Chronicle Vitae
    • Academic Keys
    • PA CareerLink/JobGateway
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Advertisement in Academic or Professional Publication
    • Referred by a current employee
    • Referred by a friend, family member, or former employee
    • Heard about it at a conference or career fair
    • Browsing the Villanova website
    • Cabrini University employee
    • Other
  2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

    (Open Ended Question)

Documents needed to complete your application:

Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
Optional Documents
  1. Letters of Reference (uploaded by applicant)




Equal employment opportunity, including veterans and individuals with disabilities.

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