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General Office Assistant - StewardshipVillanova University

  • Not-remote
  • Full-time
  • Salary
  • Villanova, PA
Job Summary

Villanova University


General Office Assistant - Stewardship



Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information

Posting Number:20260176V
Position Title:General Office Assistant - Stewardship
Posting TypeStudent
Hours/week:up to 10 hours
Eligibility:Work study preferred but open to all students
Semester2026-2027 Academic Year
Location Riley Hall
Detailed Work Schedule
Number of positions:1
Department:608-Development
Contact Name:Maire Butler
Contact Phone/Extension:610-519-5453
Position Summary Information

Job Description Summary:
This position will support the Stewardship Team within University Advancement through assistance on administrative tasks, data management, and communications related to donor records and gift documentation.

The primary focus for the role will be supporting Villanova’s Endowment Services Team by assisting with the organization, tracking, and processing of gift agreements and nomination forms. This role is ideal for a detail-oriented, self-motivated, organized individual who is comfortable working with digital records and navigating multiple software systems with accuracy and consistency. An interest in University Advancement operations is a plus! Key responsibilities include:

• Accurately save completed gift agreements and nomination forms to the appropriate platforms, including the internal drive, Salesforce, and Etrieve (Softdocs), and update record statuses accordingly
• Manage the “GA Booked” sub-folder in the Gift Agreements inbox
• Monitor AdobeSign accounts
• Print agreements and cover letters for the Vice President of University Advancement
• Perform periodic audits to ensure accuracy of records in Salesforce
• Occasional editing faculty, staff and student submissions for donor reporting
• Maintain confidentiality and uphold data accuracy across all platforms

Administrative tasks to support the overall work of the Stewardship Team may also be assigned.

Requirements:
  • • Current Villanova student
    • Written and oral communication skills
    • Familiarity with or willingness to learn platforms such as Salesforce, AdobeSign, and Softdocs (Etrieve)
    • Ability to prioritize and multi-task in a fast-paced environment
    • Exceptional organizational skills and attention to detail
    • Ability to follow detailed, step-by-step instructions accurately
    • Strong critical thinking skills to identify and apply case-by-case exceptions appropriately
    • Professional communication skills and a commitment to accuracy and timeliness
    • Dependable, with a demonstrated ability to manage responsibilities independently and meet deadlines
    • Ability to work with and discuss confidential matters
    • Preference for a student who is available for at least 2 shifts per week



Additional Information:


Physical Demands Summary:
Wage Rate:$10 per hour
Posting Detail Information

Closing Date (11:59pm ET):
Open Until FilledYes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a registered Villanova student?
    • Yes
    • No
  2. * Are you eligible for work study?
    • Yes
    • No
    • I don't know
  3. * What is your availability? (days and times)

    (Open Ended Question)

  4. * Have you ever worked on campus before? If “Y”, what department and semester/year?

    (Open Ended Question)

Optional Applicant Documents:

Required Documents
  1. Resume / Curriculum Vitae
Optional Documents
  1. Cover Letter / Letter of Interest




Equal employment opportunity, including veterans and individuals with disabilities.

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