Accounts Payable AnalystMcCoy-Rockford, Inc.

GENERAL DESCRIPTION:

Responsible for timely reviewing and processing of payables within a customer service-oriented team environment. A key function of this role will be to research and properly address all issues that arise within the payables environment, including contacting vendors, communicating with key department managers within the company, troubleshooting system setup issues, etc.

DUTIES AND RESPONSIBILITIES:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Assists with the training of employees on expense report system and Amazon.
• Assists with the documentation of procedures.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Assist with employee expense reporting using Concur and requests for advances
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions; assists with preparation of 1099.
• Maintains historical records by scanning and filing documents.
• Reports sales taxes by calculating requirements on paid invoices.
• Accomplishes accounting and organization mission by completing related results as needed such as audit support, escheatment, etc.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.

KEY SELECTION AND SUCCESS FACTORS

WORK EXPERIENCE:

• 6 months experience in Accounts Payable
• Office furniture experience preferred

EDUCATION/QUALIFICATIONS:

• High School Diploma or equivalent (GED) required; Bachelor’s in Accounting preferred

OTHER/PREFERRED:

• Knowledge of MS Office required
• Knowledge of scheduling and inventory systems preferred
• Excellent customer service skills
• Time management and organization skills
• Ability to work with a diverse group of people
• Maintain high level of confidentiality to keep information confidential.
• Desire to keep job knowledge up to date by participating in educational opportunities

WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving.
• Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per week
• Employee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per week
• Employee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week
• Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day
• Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per day
• Employee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per day
• Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per day
• Employee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hour
• Employee must rarely bend, squat, stoop, or kneel during filing tasks.
• Employee is occasionally exposed to ambient temperatures in the warehouse.
• Work overtime as needed.