Administrative AssistantAppleOne

AppleOne, a division of the Act-1 Group, is proud to present:

Job Summary

We are seeking an Administrative Assistant for a temp-to-hire opportunity in Benicia, CA, supporting residential and commercial construction projects. This role is ideal for a detail-oriented administrative professional who enjoys staying organized, communicating with multiple teams, and helping construction projects move forward smoothly.

As an Administrative Assistant, you will work closely with Project Managers and Project Coordinators to maintain accurate project records, organize documentation, support subcontractor communication, and assist with day-to-day project administration. This is a strong opportunity to build your construction administrative support experience in a collaborative office environment with hands-on exposure to project coordination, documentation, billing support, and closeout processes.

This role offers the chance to join a supportive team environment where organization, follow-through, communication, and teamwork are valued. Candidates who enjoy learning, staying on top of details, and contributing to project success will find this position rewarding.

Key Responsibilities

- Assist with project setup, file organization, contact lists, databases, and ongoing project documentation.
- Maintain project information, including drawings, specifications, photos, RFIs, submittals, change orders, and related records.
- Track outstanding documents and follow up with subcontractors, vendors, Project Managers, and Project Coordinators as needed.
- Support subcontractor contracts, purchase orders, insurance documentation, bid invitations, and project correspondence.
- Help prepare meeting agendas, meeting minutes, billing support documents, punch lists, warranties, O&M manuals, and closeout files.

Compensation and Benefits

- Pay range: $25.00 to $30.00 per hour.
- Job type: Temp-to-hire.
- Location: Benicia, CA.