Executive Assistant ON-SITERobert Half

Description

Position Overview

We are seeking a highly organized and proactive Executive Assistant for a contract opportunity supporting senior leadership. The ideal candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, handling confidential information, and ensuring the day-to-day administrative operations run smoothly.

This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Provide administrative support to executive leadership and key stakeholders

• Manage complex calendars, schedule meetings, and coordinate conference calls

• Arrange domestic and international travel, including itineraries, accommodations, and expense reporting

• Prepare correspondence, reports, presentations, and meeting materials

• Screen and prioritize emails, phone calls, and requests

• Coordinate executive meetings, leadership events, and special projects

• Maintain confidential records and sensitive information with discretion

• Take meeting notes and track action items to completion

• Assist with budget tracking, invoicing, and expense reconciliation as needed

• Serve as a liaison between executives, internal departments, and external partners

Requirements

Qualifications

• 3+ years of Executive Assistant, Senior Administrative Assistant, or related experience

• Experience supporting C-level executives, Vice Presidents, Directors, or senior leadership teams preferred

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams

• Strong calendar management and travel coordination experience

• Exceptional organizational, problem-solving, and multitasking abilities

• Excellent written and verbal communication skills

• Ability to maintain strict confidentiality and professionalism

• Associate's or Bachelor's degree preferred but not required

Preferred Experience

• Supporting multiple executives simultaneously

• Managing board meetings or leadership meetings

• Preparing executive presentations and reports

TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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