Administrative AssistantRobert Half

Description We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment.

Responsibilities:

Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized.

Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details.

Record key discussion points during meetings and distribute accurate, timely summaries and action items.

Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants.

Perform basic research and gather information needed to support projects, meetings, and administrative requests.

Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts.

Maintain administrative records, enter data accurately, and help keep documentation current and accessible.

Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs. Requirements At least 3 years of experience in an administrative support, office coordination, or related role.

Demonstrated ability to manage calendars, schedule meetings, and support multiple priorities with strong attention to detail.

Experience preparing meeting materials and documenting minutes in a clear and organized manner.

Strong written and verbal communication skills, including clear and courteous email and phone etiquette.

Proficiency with data entry, general office administration, and standard business software applications.

Ability to conduct light research, compile information, and present findings in a useful format.

Strong organizational skills with the ability to work independently and maintain a high level of accountability. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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