Executive Assistant - Part-timeAppleOne

AppleOne, a division of the Act-1 Group, is proud to present:

AppleOne has partnered with a nonprofit organization in Irvine seeking a highly organized and proactive Executive Assistant to provide part-time executive support to the CEO and leadership team. This temp-to-hire opportunity is ideal for an administrative professional who enjoys supporting mission-driven work, managing confidential information, and helping leadership stay organized, prepared, and focused.

The Executive Assistant will play a key role in supporting executive scheduling, board administration, internal communications, meeting coordination, donor stewardship activities, and cross-functional administrative needs. This position offers the opportunity to work closely with supportive leadership in a collaborative, values-based environment where professionalism, compassion, discretion, and teamwork are highly valued.

This is a strong fit for someone who takes initiative, anticipates needs, brings structure to moving priorities, and enjoys contributing to a positive workplace culture within a nonprofit setting.

Key Responsibilities

- Provide direct administrative support to the CEO, including calendar management, meeting scheduling, travel coordination, document preparation, correspondence, and follow-up tracking.
- Support the executive leadership team with scheduling, project coordination, internal documents, meeting logistics, and strategic initiative support.
- Coordinate board and committee meetings, including agendas, meeting packets, minutes, rosters, attendance, follow-up actions, orientations, and board records.
- Assist with donor stewardship and development-related activities, including event coordination, communication tracking, and preparation of materials.
- Provide administrative and HR support, including mail handling, shared inbox support, staff directories, interview scheduling, onboarding logistics, invoice support, reimbursements, and credit card reconciliation.
- Help coordinate employee engagement activities such as staff meetings, retreats, appreciation events, wellness initiatives, surveys, and culture-building efforts.

Compensation and Benefits

- Pay rate: $27.00 per hour.
- Job type: Temp-to-hire.
- Schedule: Ideally 25 to 30 hours per week during the first 90 days, with the mutual option to extend up to 38 hours per week after 90 days or upon hire.
- Classification: Non-exempt.
- Location: Irvine, CA.