Personal Executive AssistantAppleOne

AppleOne, a division of the Act-1 Group, is proud to present:

Job Summary

A direct hire opportunity is available for a Personal Executive Assistant in Newport Beach, CA. This role supports the day-to-day operations of a private residence and provides high-level administrative, scheduling, coordination, and personal support to an Estate Manager and Principal. This position is on site at a residence.

This is an excellent opportunity for a polished, highly organized administrative professional who thrives in a trusted support role, enjoys variety, and can manage confidential information with professionalism and discretion. The environment is structured, service-oriented, and fast-paced, with close collaboration across household staff, corporate support teams, service providers, vendors, and contractors.

The Personal Executive Assistant will play an important role in keeping schedules, documentation, travel coordination, household tasks, and personal support needs organized and on track. Success in this role requires reliability, flexibility, excellent judgment, and the ability to anticipate needs before they become urgent.

Key Responsibilities

- Manage complex calendars, appointment reminders, scheduling conflicts, and personal, professional, and medical appointments for the Estate Manager and Principal.
- Coordinate communication, documentation, workflow, files, meeting materials, and confidential records with a high level of accuracy and discretion.
- Assist with vendor and contractor scheduling for estate maintenance, service providers, and household operations.
- Support travel logistics, including coordination with aircraft pilots, crew, boat captain, staff itineraries, inventories, and preparation of travel assets.
- Assist the Principals family and associates with appointments, shopping, expense management, weekly estate inventory, and ad-hoc projects.
- Build effective working relationships with internal staff, corporate support teams, guests, customers, vendors, and contractors.

Compensation and Benefits

- Salary: $75,000 to $85,000 per year.
- Job Type: Direct hire.
- Location: Newport Beach, CA.
- Schedule: Flexibility required.
- May require reporting to multiple local residences and worksites.