Executive AssistantAppleOne

AppleOne, a division of the Act-1 Group, is proud to present:

Job Summary

We are seeking an experienced and dynamic, high-energy Administrative Assistant for a contract/temporary opportunity in Santa Ana, CA, supporting executive leadership within a nonprofit charitable organization. There is an opportunity for temp to hire. This role is ideal for a highly organized, proactive senior administrative professional who thrives in a fast-moving environment and enjoys being the trusted right hand to a busy executive. Must love the non profit world! And be reliable, dependable, and have flexibility to work some after hours activities and events.

This is a great opportunity to join a quicky growing non profit with a valuable mission. we are looking for the skill set, but mostly the intangibles - drive, passion, energy, poise and professionalism. If you are ready to take ownership of a truly exciting role and grow with an organization, apply today. We are ready if you are!

The Executive Assistant will provide high-level support to the Chief of Staff while also assisting the broader office as needed. This is a great opportunity to contribute to a mission-driven environment where teamwork, responsiveness, and professionalism are valued. The right candidate will be comfortable managing shifting priorities, handling sensitive communications, and ensuring the executive office runs smoothly.

Key Responsibilities

- Provide high-level administrative and executive support to the Chief of Staff, including calendar management, meeting coordination, and daily prioritization.
- Coordinate meetings, engagements, activities, media-related appointments, and other executive commitments.
- Manage email correspondence, phone calls, follow-ups, and time-sensitive requests with professionalism and discretion.
- Arrange catering, meeting logistics, materials, and office support needs for internal and external meetings.
- Serve as a dependable point of contact for the executive office, helping the team stay organized and responsive in a changing environment.
- Support general office needs and administrative projects as assigned.
-Must be professional, poised, dependable, open to after hours events.
-Must be technically savvy.
-Must love the non profit world.

Compensation and Benefits

- Job type: Contract/Temporary with the possibility of temp to hire.
- Location: Santa Ana, but will be relocating to Costa Mesa this year.