Assistant Facilities SpecialistAppleOne

AppleOne, a division of the Act-1 Group, is proud to present:

Job Summary

We are seeking an Assistant Facilities Specialist for a temp-to-hire opportunity in San Jose, CA. This hands-on facilities leadership role supports daily workplace operations at a corporate headquarters campus and is ideal for a facilities professional who enjoys leading teams, coordinating projects, solving operational issues, and delivering excellent internal customer service.

This position offers the opportunity to work in a collaborative, professional environment with supportive facilities leadership, a customer-focused team, and meaningful visibility across departments. The role will support building operations, office moves, vendor coordination, workplace services, safety initiatives, and an upcoming headquarters relocation, making it a strong opportunity for someone who wants to grow within facilities management, workplace operations, or project leadership.

Key Responsibilities

- Supervise, train, coach, and coordinate the daily work of two Facilities Technicians while promoting accountability, safety, teamwork, and high-quality service.
- Oversee daily facilities and workplace operations, including inspections, service requests, office setups, conference rooms, common areas, mailroom support, shipping and receiving, and inventory needs.
- Coordinate office moves, furniture installations, workstation setups, space reconfigurations, events, executive meetings, town halls, and special workplace functions.
- Manage vendors, contractors, service providers, quotes, schedules, completed work, preventive maintenance support, and service quality expectations.
- Support facilities projects, renovations, workplace improvements, and the upcoming corporate headquarters relocation, including schedules, milestones, risks, budgets, and stakeholder communication.
- Maintain facilities records, safety documentation, project updates, reports, purchasing support, invoice tracking, and operational procedures.

Compensation and Benefits

- Pay range: $45.00 to $46.66 - Exempt
- Job type: Temp-to-hire.