Legal SecretaryRobert Half

Description We are looking for an experienced Legal Secretary to support a civil litigation practice in California. This role is ideal for a highly organized, detail-oriented individual who can manage court-related documentation, maintain critical deadlines, and communicate effectively with attorneys, clients, and external parties. The successful candidate will bring strong knowledge of filing procedures, calendaring requirements, and document preparation standards in a fast-paced legal environment.

Responsibilities:

Manage day-to-day communication with clients, opposing counsel, court personnel, and internal team members to keep matters moving efficiently.

Prepare, revise, and format legal documents in accordance with applicable court rules and filing standards.

Draft litigation materials such as pleadings and discovery documents under attorney direction.

Submit documents through electronic filing systems and complete physical court filings when required for state and federal matters.

Maintain organized electronic case records, monitor litigation databases, and ensure firm procedures are followed consistently.

Track and calculate filing dates and other key deadlines using local, state, federal, and appellate rules.

Coordinate attorney schedules by managing court appearances, meetings, and case-related deadlines.

Arrange litigation logistics, including depositions, inspections, and other case events, while keeping stakeholders informed of upcoming obligations.

Provide administrative and trial preparation support throughout all stages of civil litigation and assist colleagues with coverage as needed. Requirements At least 3 years of experience in a Legal Secretary or Legal Assistant position.

Demonstrated proficiency with Microsoft Office, Adobe, Lexis, and Essential Forms; familiarity with ProLaw is an advantage.

Strong experience with court filings, including e-filing processes and deadline-driven calendaring.

Working knowledge of the Code of Civil Procedure and Northern California local court rules.

Excellent verbal communication, business writing, and proofreading abilities.

Proven ability to recognize urgent matters, manage competing priorities, and adapt quickly in a dynamic legal setting.

Experience maintaining and updating electronic calendars with a high degree of accuracy.

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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