Administrative AssistantRobert Half

Description We are looking for an Administrative Assistant to support property operations for a Contract position based in Fort Collins, Colorado. This role works closely with site leadership to keep leasing, tenant communication, maintenance coordination, and financial tracking organized and on schedule. The ideal candidate brings a service-focused mindset, strong administrative follow-through, and the ability to manage multiple tasks in a fast-paced property management environment.

Responsibilities:

Partner with the Property Manager to help oversee daily administrative and operational activities across the property.

Respond to tenant and resident inquiries, provide timely updates, and help resolve routine service concerns with professionalism.

Prepare and maintain leasing documentation, support move-in and move-out processes, and keep tenant records current and organized.

Record rent receipts, review delinquency information, and assist with outreach related to outstanding balances.

Monitor service requests from intake through completion and coordinate with maintenance staff or outside vendors to ensure follow-up.

Schedule vendor services, track repair progress, collect required documentation, and help confirm compliance with contract terms.

Gather and organize vendor bids, insurance records, tax forms, and service agreements for accurate file management.

Assist with invoice entry, accounts payable support, budget tracking, and preparation of routine property reports.

Perform property walk-throughs to identify issues related to appearance, safety, and general compliance standards.

Update operational data in property management platforms such as Yardi, OneSite, AppFolio, or similar systems to maintain accurate records. Requirements At least 2 years of experience in property management, leasing support, administrative coordination, or a related real estate environment.

Hands-on familiarity with property management software such as OneSite, Yardi, AppFolio, RealPage, or comparable systems.

Demonstrated ability to coordinate maintenance activity, manage work orders, and communicate effectively with vendors.

Strong customer service, phone handling, and written communication skills for tenant and resident interactions.

Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.

Comfortable handling data entry, document organization, and general front-office or receptionist-style responsibilities.

Ability to balance competing deadlines, stay detail-oriented, and remain organized in a busy operational setting. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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