Executive Assistant / Senior Administrative AssistantPremier Talent Partners

Location: Ridgefield, CT 06877 Fully onsite

Work Schedule:

December 2026 Training & Shadowing (part-time)

• MondayFriday, 10:00 AM3:00 PM (25 hours/week).
• Approximately 23 weeks of training before maternity leave coverage begins.

January 2027 Full-Time Coverage

• MondayFriday, 9:00 AM5:00 PM.
• Approximately 68 weeks of maternity leave coverage, with the possibility of an extension.

Compensation: $32-$35/hourly, depending on experience 

Position Summary:

We are supporting our client to identify an experienced executive assistant/senior administrative assistant for a temporary maternity leave coverage assignment at its corporate headquarters in Ridgefield, Connecticut.

This individual will deliver high-level administrative and operational support to the Chief of Staff and executive leadership, managing priorities, coordinating projects, handling confidential information, and ensuring smooth day-to-day operations.

The ideal candidate is a seasoned administrative professional with significant experience supporting C-suite executives or senior leadership in a fast-paced corporate environment. This person must be proactive, resourceful, highly organized, and comfortable taking ownership of responsibilities with minimal oversight.

The role requires someone who can quickly learn existing processes, anticipate needs, manage competing priorities, and confidently handle a wide variety of executive and administrative requests.

The assignment will begin with approximately 23 weeks of part-time training and shadowing in December before transitioning to full-time coverage in January for approximately 68 weeks, with the possibility of an extension.

Responsibilities:

• Provide high-level executive administrative support to the Chief of Staff and senior leadership team.
• Serve as a trusted administrative partner, proactively anticipating needs and managing priorities.
• Manage complex executive calendars, scheduling, and meeting coordination.
• Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up items.
• Independently manage special projects and administrative initiatives from start to finish.
• Track project timelines, deadlines, action items, and deliverables.
• Prepare, edit, and organize executive correspondence, presentations, spreadsheets, reports, and business documents.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics as needed.
• Assist with executive expense reporting, reconciliation, and documentation.
• Handle confidential and sensitive executive, financial, and business information with discretion.
• Serve as a liaison between the Chief of Staff, executive leadership, internal departments, and external stakeholders.
• Support cross-functional projects involving legal, HR, finance, marketing, sales, IT, and other teams.
• Prioritize competing requests and respond effectively to changing business needs.
• Identify potential challenges, proactively recommend solutions, and ensure timely follow-through.
• Learn and maintain established executive administrative processes during the training period.
• Ensure continuity of executive administrative operations throughout the maternity leave assignment.
• Assist with additional executive and administrative responsibilities as requested.

Experience:

• Extensive experience as an executive assistant, senior administrative assistant, or similar senior-level executive support professional.
• Ideally 57+ years of relevant experience, with demonstrated direct support to C-suite executives or senior leadership.
• We strongly prefer candidates with previous experience supporting a CEO, chief of staff, president, or other senior executive.
• Proven ability to manage complex calendars, executive travel, confidential correspondence, and competing priorities.
• Demonstrated experience independently managing projects, deadlines, and administrative workflows.
• Exceptional organizational skills, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• Professional demeanor and ability to interact confidently with senior executives and external stakeholders.
• Excellent judgment, discretion, and ability to maintain strict confidentiality.
• Proactive, resourceful, adaptable, and solutions-oriented approach.
• Ability to work independently with minimal direction while remaining collaborative.
• Comfortable handling both high-level executive projects and routine administrative requests.
• Ability to quickly learn new systems, processes, and executive preferences.
• Previous temporary executive support or maternity leave coverage experience is a plus.
• Must be available for part-time training in December and full-time onsite coverage beginning January.
• Flexibility to accommodate a potential assignment extension is preferred.

Software/tools:

• Microsoft Outlook: Advanced calendar management, email organization, and executive scheduling.
• Microsoft Excel: Spreadsheet creation, formatting, formulas, data organization, and reporting.
• Microsoft Word: Executive correspondence, document preparation, and formatting.
• Microsoft PowerPoint: Presentation creation and editing.
• Microsoft Teams: Meeting coordination and internal collaboration.
• Microsoft 365: General proficiency across applications.
• Microsoft SharePoint: Experience preferred.
• Concur or similar expense management systems: Experience preferred.
• Microsoft Authenticator: Comfortable using multifactor authentication.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including customer success, sales & marketing, finance & accounting, administration, HR, operations, and technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)
If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
Work authorization: At this time, we are unable to offer employment sponsorship.
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