Sr. Administrative AssistantRobert Half

Description

We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication.

Responsibilities:

Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.

Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.

Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.

Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.

Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.

Assist with administrative documentation, including handling business records and related office files with discretion and care.

Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.

Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.

Requirements

Bilingual Spanish is required for this position.

Demonstrated experience supporting senior leaders in an administrative, executive assistant, or office administration capacity.

Strong ability to manage calendars, coordinate meetings, and balance multiple priorities with minimal supervision.

Experience booking travel arrangements and preparing or tracking executive expense reports.

Strong verbal and written communication skills with a clear and service-focused style.

Collaborative approach to working with executives, coworkers, and outside vendors.

Proficiency in general administrative office support, including conference call coordination and document handling.

TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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