Care Coordinator - Kapolei, HawaiiISGF

Care Coordinator - Hawaii Army National Guard

Kapolei, HI

91-1227 Enterprise Avenue BLDG 46 Kapolei Hawaii 96707 United States

Schedule:

8am-4:30pm Mon-Fri

includes one weekend a month, never to exceed 40 hours/week. 

Qualifications:

• 3 years of experience with medical records in a clinical setting 

Duties:

• Maintain Soldier medical/dental records IAW Army Regulation (AR) 40-66. Follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, to include the AR 40- 501, AR 40-502, DA PAM 40-502, current USCENTCOM Individual Protection and Individual-Unit Deployment Policy, Internal State Surgeons Office (SSO) Standard Operating Procedures (SOP’s) and internal guidelines and procedures.
• Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.
• Create, maintain, and process medical records for incoming, current, and exiting members within 14 business days of receipt of documents.
• Maintain automated referrals within the timeline indicated in MEDCHART.
• Scheduling appointments
• File documentation in individual medical/dental records in both the hard copy file and in the electronics Health Readiness Record (HRR) within 15 business days of receipt. Input into the medical record system documentation of results of Bi-monthly case reviews.
• Perform quality assurance checks on in-coming medical/dental records. Track all discrepancies to closure. These checks need to be completed NLT 3 business days after receipt and discrepancies tracked to meet their suspenses.
• Scrub electronic data system modules before medical/dental events to identify non- deployable Soldiers. Provide a list of non-deployable Soldiers to the COR NLT 5 days prior to event.
• Provide all administrative charting in eCase, DenClass, MEDPROS, Healthcare Portal, Medical Health Assessment/Periodic Health Assessment (MHA/PHA), MEDCHART, Automated Voucher System (AVS), AHLTA, MODS, and MWDE. Charting shall be completed NLT 3 business days after receipt of information.
• Participate in case reviews to ensure that every Soldier with an open case is being tracked, managed, and communicated with at a minimum of every 30 calendar days.
• Provide case processing, medical/dental documentation, and profile concerns to the care coordinator/dental care coordinator for review.
• Provide medical administration services at MRE events as determined by the needs of the state.
• Maintain Health Insurance Portability and Accountability Act of 1996 (HIPAA) standards and guidelines.
• Review and track health assessment (PHA/SRP) lab results in order to contact Service-Member (SM) and educate on lifestyle modifications.
• Scan, upload, stamp and index medical documents of case managed SMs into HRR.
• Collect all hard copies of civilian and military medical documentation to include printing ALTHA notes and ensuring they are scanned and indexed in HRR.
• Establish and maintain barcode system to label all Soldier treatment records for all active Soldiers.
• Enter immunizations, pregnancy, eye exams and medical warning tags into MODS within seven (7) business days of receipt