Front Desk CoordinatorRobert Half

Description We are looking for a detail-oriented and service-oriented Front Desk Coordinator to support daily office operations in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling competing priorities with composure, and providing dependable administrative support in an in-office setting. The right candidate brings strong interpersonal skills, a proactive mindset, and the ability to keep the front office running smoothly while delivering a positive experience for visitors and employees.

Responsibilities:

Welcome guests, employees, and vendors with care while creating an organized and inviting front office experience.

Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a courteous and efficient manner.

Coordinate front desk activity, including visitor check-in, meeting support, and general reception coverage throughout the workday.

Provide administrative assistance using Microsoft Office to prepare documents, maintain records, and support office workflows as needed.

Resolve day-to-day issues independently, escalate urgent matters appropriately, and remain calm when priorities shift unexpectedly.

Support office operations by assisting with scheduling, communication, and other coordination tasks that help the broader administrative team stay focused.

Maintain a detail-oriented reception area and ensure supplies, materials, and common front desk resources are stocked and organized.

Learn internal procedures quickly and participate in onboarding and training to ensure a smooth transition into the role. Requirements Previous experience in a receptionist, front desk, concierge, or customer-facing administrative role.

Strong customer service skills with a warm, approachable, and detail-oriented communication style.

Experience handling inbound calls and working with a multi-line phone system in a busy office environment.

Proficiency with Microsoft Office, including the ability to manage routine administrative tasks accurately.

Proven ability to stay composed under pressure, solve problems effectively, and adapt to changing needs.

Dependable attendance and availability to work on site Monday through Friday during standard business hours.

Ability to work collaboratively with office staff while also taking initiative and managing responsibilities independently. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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