Childcare Director at YMCA of Topeka KansasYMCA of the USA

GENERAL FUNCTION: The ELC Program Director is responsible for the overall management and development of assigned Child Care Branch program(s) and staff. Primary areas of responsibility include enrollment, program promotion, staff recruitment and training, budget development and fiscal management, financial development (fundraising), parent and partnership engagement, regulatory compliance and program participant outcomes.

JOB RESPONSIBILITIES: The Early Learning Center Program Director is responsible for day-to-day operation of child care program(s) implementing branch policies and procedures, growing programs to meet the needs of families in our service delivery areas and leading a team of staff

Staff Development:

Develop and promote a participant-focused culture among staff, based on relationship building, active listening and service above self
Coach, train and hold staff accountable for compliance in KDHE regulations, association and branch personnel policies/procedures, and adherence to developmentally appropriate practices for students based on individual age and competencies as well as current high quality early childhood standards
Complete hiring protocols and manage staff schedules and time sheets to ensure that payroll and personnel information is accurate and submitted on a timely basis
Participate and seek out recruitment opportunities in an effort to maintain minimum staffing levels and to grow program enrollment
Monitor staff performance on meeting association expectations, KDHE regulations, participant satisfaction and the quality of program activities and instructional practices including regular, and/or as needed an annual performance evaluation
Program Operations:

1.     Facilitate program audits and improvement plans to ensure quality, safety, compliance, and customer satisfaction

2.     Ensure that the program meets and or exceeds licensing standards per the KDHE guidelines and as applicable CACFP/Food Program services

3.     Develop and maintain contacts with community partners to promote and further connections

4.     Create and maintain an atmosphere that values diversity and inclusion

5.     Be visible to staff and program participants in classrooms daily, present during peak pick up and/or drop off times, available and accessible to families and staff

6.     Maintain program supplies and purchase schedule to ensure programs have all equipment and supplies necessary for weekly activities.

7.     Monitor and maintain accurate records for all locations including but not limited to; food service, enrollment (rosters/child files), monthly reports, emergency drills, staff orientation, monthly meeting minutes and behavior documentation

8.     Evaluate program safety on a regular basis including but not limited to general repair, playground safety, architectural risk, and storage of chemicals and other toxic or dangerous substances or equipment

9.     Child Abuse Prevention - Responsible for screening for abuse risk, providing ongoing supervision and training, offering regular feedback on boundaries, enforcing policies and procedures, responding promptly to violations, taking reports seriously and confidentially, following mandated reporting, communicating the organization's commitment to child abuse prevention.

10.  Report in a timely manner all maintenance and janitorial issues to the facility, and communicate any barriers/challenges to your direct supervisor

Fiscal Management:

1.     Accountable for annual budget development, monthly budget monitoring, grant reporting and compliance resulting in achievement of budget

2.     Implement strategies to grow program enrollment through successful, high-quality programs and great customer service, as well as marketing the program and vacancies outside of the YMCA

3.     Maintain and be thoroughly knowledgeable with systems of financial control including revenues, expenses, and inventories

Financial Development/ Strong Community Campaign:

1.     Develop new ideas and income strategies

2.     Engage, lead and support staff in accomplishing their respective donor and volunteer recruitment, development campaign events and promotion to achieve program goals for the Strong Community campaign

3.     Participate in stewardship of current donors and actively recruit new donors to meet campaign goals, individual and program

4.     Achieve continued retention and growth in donor giving

General:

1.     Ensure Association goals and strategies are adhered to and effectively communicated to staff and volunteers

2.     Participate in association-wide projects, meetings and events as assigned

3.     All other duties as assigned

Effect on End Result: Leadership and guidance is provided that ensures the achievement of the goals and objectives of the Association and Branch with high levels of participation, satisfaction, and retention of participants, employees and generous supporters.