Administrative Assistant - Full-timeSelect Medical
Job Summary
- Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO.
- Answers the telephone, screens calls and receives guests of the Hospital CEO.
- Performs various routine tasks and basic problem solving to assist in discharging responsibilities.
- Prepares and mails various meeting packets related to respective facility.
- Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.
- Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.
- Distributes various reports. Performs photocopying as needed.
- Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO.
- Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings. Sends meeting reminder notification to appropriate staff.
- Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.
- Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.
- Maintains and distributes petty cash for the facility as requested.
- Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information.