Manager, State Court Administrative ServicesMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

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Financial Disclosure: As a state employee, you may be required to file an annual Financial Disclosure with the State Ethics Commission. If you are required to file, you will be notified by the Judiciary Human Resources Division and must file within 30 days of employment and no later than April 30th of each subsequent calendar year.

Essential Job Functions:  

This position serves as the central point of coordination for State Court Administrative Services, overseeing, and providing analytical support and recommendations to improve administrative operations for the executive office of the State Court Administrator. This position manages a Senior Administrative Aide and serves as a day-to-day liaison with key Judiciary leaders and external agencies. This position is responsible for, facilitating collaboration and aligning project goals within the SCA Office, and drafting and editing executive correspondence, reports, policies, and other written communications on behalf of the SCA and DSCA. This position manages the Judicial Council, coordinating closely with the Chief Justice.  It oversees the legislative fiscal note process, assigning fiscal notes, and ensuring timely revisions and submissions within expedited legislative deadlines.

This position manages the SCA budget and approves funding requests to remain in line with available funds. This position demands the utmost discretion, dependability and trustworthiness.

Essential Duties and Responsibilities:

Administrative Services. 

Identify, make recommendations, and advance initiatives related to SCA Office administrative operations. 

Manage the Senior Administrative Aide, assign tasks, training and mentoring, overseeing and ensuring the quality and timeliness of their work product.

Conduct analyses, edit reports, and draft both routine and non-routine correspondence within the Judiciary and to external agencies on behalf of the SCA and DSCA. Serve as the primary point of contact and liaison for communication with external entities. 

Support the Project Administrator to the SCA, Court Operations Specialist and Director, CMDE with ongoing projects as needed.

Manage the development of the annual SCA Office budget, develop monthly budget reports to track expenditures, and approve funding requests.  Oversee and approve spending of office supply orders, expense reports and P-cCard expenses.

Manage the onboarding process for SCA Office staff and AOC interns.

Facilitate collaboration between the SCA and DSCA offices to maintain alignment with strategic initiatives and project goals. Provide executive-level administrative support to the SCA and DSCA, including first-level approval of timesheets and absence requests for SCA Office leadership and Assistant State Court Administrators.

Conference Facilitation.

Manage executive-level conferences, including the Judicial Council, Conference of Circuit Judges, and County Administrative Judges, collaborating closely with the Chief Justice and administrative judges. Lead the procurement and event planning process for the annual Joint Conference. Oversee the annual Judicial Council membership appointments process. Staff the AOC Executive Team meetings, working closely with the Assistant State Court Administrators and department heads to coordinate presentations. Staff various workgroups chaired by the DSCA.

Legislative Support.

Manage the high-volume legislative fiscal note process from request through submission, including assigning fiscal notes, tracking progress, reviewing drafts, coordinating revisions, and ensuring timely submissions to the Department of Legislative Services. 

Perform other duties as assigned by the SCA and DSCA to support the functions and initiatives of the judiciary.  

Minimum Qualifications:

Education:  Bachelor?s Degree from an accredited College or University.

Experience:  Five (5) years of performing administrative work in an Administrative, Executive, or Senior Management work environment.

Note: Related work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

Knowledge, Skills, and Abilities:

Knowledge of:

Legal terminology and court procedures.

Judicial policies and procedures.

Judiciary Human Resources policies and procedures.

AOC structure and role within the judiciary.

Legislative process as it relates to the judiciary.

General office practices, procedures, and equipment.

Comprehensive knowledge of standard office operations, procedures, and technology.

Advanced business writing.

Skill in:

Administrative operations and office management.

Organization and time management.

Highly proficient usage of standard office equipment, computer equipment, and computer applications.

Advanced usage of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, and Outlook.

Problem solving, prioritizing, and decision making.

Reading, comprehension, analyzing, writing, proofreading, and editing.

Task delegation and staff supervision.

Interpersonal communication and relations.

Ability to:

Make independent, executive-level decisions on behalf of the SCA and DSCA.

Maintain confidentiality in handling sensitive information and high-level communications.

Multi-task and prioritize projects and deadlines. 

Draft, review, and edit routine and complex reports and correspondence. 

Supervise staff effectively and delegate tasks appropriately. 

Communicate professionally with internal leadership, judicial officers, and external agencies.

Use discretion and critical thinking to anticipate needs, resolve issues, and support initiatives and priorities.

Represent the State Court Administrator Office professionally in interactions with internal departments and external agencies.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Desk computer and monitor to complete daily work. Laptop to staff conferences and telework. 

Software and Computer Skills:

Microsoft Office (Outlook, Word, Excel, Access, PowerPoint, Teams); Adobe Suite; Zoom for Government; Westlaw; LexisNexis; MDEC; JPortal; Attorney Information System (AIS), PeopleSoft (GEARS and Connect); and other applicable relevant software. 

Ability to research Maryland General Assembly website and conduct research on other applicable websites for pertinent information.

Additional Responsibilities:

This position requires advanced skills in communication, writing, and editing. It provides direct support to executive leaders and indirect support to the AOC leadership teams, Project Administrator to the SCA, AOC Court Operations Coordinator, and Director, CMDE. In addition, the position supervises the Sr. Administrative Aide and interfaces with other Sr. Administrative Aides. The position is responsible for aligning the initiatives and functions of the SCA and DSCA offices to ensure coordination, consistency, quality and efficiency. It is responsible for identifying and advancing projects and initiatives aligned with State Court Administrative Services. As a representative of the SCA office, the role requires the highest level of professionalism, integrity and discretion.  

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.