Trust ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, 1 day per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

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Essential Job Functions:   

The Trust Clerk position accepts and dockets petitions and subsequent filings for guardianship and adoption cases for Anne Arundel County Circuit Court.  Once a guardianship is established, the incumbent meets with the newly appointed guardian to inform them of duties and responsibilities. Reviews annual fiduciary reports and testifies in court regarding any reporting issues that arise.

Opens new trusts, guardianships, and adoption cases by reading pleadings, making docket entries, establishing case file folder, and collecting associated court costs.

Reviews trust accounts to determine surety bond amount and type; request show cause orders for delinquent or problem cases.

Appears in court as requested by judge on fiduciary report issues.

Maintains fiduciary reports, notifying guardians of requested documentation and/or clarification of items in their annual reports, and present to judge any questionable expenditures.

Maintains and ensure court files and computer docket information is up to date.

Maintains daily calendar for reports due, annual inventory reports, etc. for trust/guardianships.

Assists the public and support agencies with obtaining information via telephone, in person or in written correspondence.

Minimum Qualifications:

Education:     High school diploma (or GED equivalent).

Experience:   Two (2) years of clerical, fiscal, or accounting work experience. 

Note:

A Bachelor?s Degree may substitute two (2) years of required work experience. 

A Paralegal/Associates Degree or 60 college credits may substitute two (2) years of required work experience. 

A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge:

General office practices, procedures, and equipment.

Basic knowledge of the functions of other related agencies.

Of court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s).

Skill in:

Using a personal computer.

Accuracy and attention to detail. 

Organization and time management.

Ability to:

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Read and interpret documents and procedure manuals.

Appear in court and answer questions posed by judge and/or attorneys.

Solve practical problems and deal with many variables.

Write routine reports, memos, and correspondence.

Refer to and if necessary cite the MD Annotated Code, MD Rules and Attorney Generals Opinions.

Communicate in an effective, patient, and tactful manner with customers and co-workers.

Complete duties and responsibilities in a helpful manner understanding and displaying a service minded approach to customers and coworkers. 

Define problems, collect data, establish facts, and draw valid conclusions.

Read and interpret comments and notations.

Maintain strict confidentiality as required.

Set priorities and simultaneously process multiple duties and responsibilities.

Apply job-related codes, policies, procedures, rules, regulations, and laws as required. 

Understand job duties and functions of other related agencies.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Computer. Scanner. Fax Machine. Multi line telephone. Copier. 

Software and Computer Skills:

MDEC: Odyssey and File & Service. MS Office.  Outlook.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.